Pacific Grove Unified School District
Note: This web page is a copy of the officially released Board of Education Agenda.
Updates are made here as soon as possible--The official Agenda is posted at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.

PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
Debi Page,
President Beth Shammas,
Clerk Jessie Bray
Anne Hall
Rich Schramm

REGULAR MEETING OF THE BOARD OF EDUCATION

DATE: Thursday, January 23, 2003
TIME: 7:00 pm Open Session
PLACE: Pacific Grove High School Library
615 Sunset Drive
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

A G E N D A
*Indicates materials furnished to Board Members

I. OPENING BUSINESS

A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Adoption of Agenda

II. COMMUNICATIONS

A. Written Communication
B. Board Member Comment
C. Superintendent Report

III. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

IV. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that the Board approve acceptance of the above referenced donations.

*B. Certificated Assignment Order No. 10
Recommendation: (Cynthia Saxon) The administration recommends adoption of Certificated Assignment Order No. 10.

*C. Classified Assignment Order No. 10
Recommendation: (Cynthia Saxon) The Administration recommends adoption of Classified Assignment Order No. 10.

D. Minutes of December 2, 2002 Special Meeting
Recommendation: (Patrick Perry) approval of presented minutes.

E. Minutes of December 12, 2002 Regular Meeting
Recommendation: (Patrick Perry) approval of presented minutes.

*F. Warrant Schedule No. 416
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I certify that I have reviewed the attached warrants for consistency with the District’s budget, and purchasing and accounting practices and therefore, recommend Board approval.

*G. Revolving Cash Report No. 6
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payment for consistency with District budget policy and accounting practices and certify their consistency and recommends approval of the payments by the Board.

*H. Cash Receipts Report No. 6
Recommendation: (Robin Blakley) As Assistant Superintendent for Business services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District budget policies and procedures and certify that the actions have been appropriately conducted. I recommend Board approval for the Cash Receipts.

*J. Funding of Unfunded Liability for Workers Compensation Claims
Recommendation: (Robin Blakley) There are currently 28 member school districts within Monterey County Schools Workers Compensation JPA. The total unfunded liability of the JPA is distributed between the various members based on prior experience. Pacific Grove Unified School District’s share is currently approximately $377,355.

*K. Approval of BASRP Fee Increase-Late Pickups
Recommendation: (Robin Blakley) The Administration recommends that the Board adopt the new Before and After School Recreation Program late fee and limitation as proposed.

L. Revision of Non-Public Agency Services Contract with the Easter Seals Society
Recommendation: (Cindy Gallo) Authorize the district administration to revise the contract for services with the Easter Seals Society for the 2002/2003 school year by removing the Occupational Services and redirect the related budget allocation that will now be used for the new contract.

*M. Approval of Occupational Therapist Contract - Marchan
Recommendation: (Robin Blakley) Authorizing the Administration to enter into a contract with Becky Marchan to provide occupational therapy services as proposed.

N. Approval of Robert Down Governor’s Performance Award Plan
Recommendation: (Robin Blakley) The Administration recommends that the Board approve of the
Recommendation of the School Site Council.

*O. Approval of Contract for Writing Program Services – Patrice Vecchione
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.

*P. Approval of Contract for Services – Marylee Sunseri
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.

*Q. Approval of Pacific Grove Middle School SIP Plan 2002 – 2003 Revision
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the revised Pacific Grove Middle School SIP Plan as proposed.

*D. 2002/2003 Bond – Building Fund – Budget Revision #1
Recommendation: (Robin Blakley) The District Administration recommends approval of the proposed budget revision as presented.

*E. 2002/2003 Cafeteria Program Budget Revision #1
Recommendation: (Robin Blakley) The District Administration recommends approval of the proposed budget revisions.

*F. 2002/2003 Adult Education Budget Revision #1
Recommendation: (Robin Blakley) The District Administration recommends approval of the proposed budget revisions.

*R. Approval of Policy Maintenance Service Contract – Jim Philpot
Recommendation: (Patrick Perry) The Administration recommends that the Board approve the Policy Maintenance Service Contract for $1000.00 for January 2003 to June 30, 2003.

S. Adoption of High School Math Textbooks
Recommendation: (Barbara Novelli) Adopt the recommended text for Algebra I and Geometry.

T. Adoption of Middle School Science Textbooks
Recommendation: (Barbara Novelli) Adopt the recommended text for PG Middle School Eighth Grade Science.

V. INFORMATION/DISCUSSION

*A. Sub Committee Reports:
Community Human Services (Kraus)
City/District (Page/Hall)
Negotiations (Bray/Shammas)
ROP (Schramm/Shammas)

*B. 2003/2004 District Budget
Recommendation: (Robin Blakley) The Administration recommends that the Board discuss the budgetary situation and the process to be used in developing budget reductions that will need to be identified and provide direction accordingly.

*C. Pacific Grove High School Sportsmanship Contract Update
Recommendation: (Patrick Perry and Patrick O’Donnell) None.

*D. Safety Plan Update
Recommendation: (Patrick Perry) None.

E. School-to-School Partnership
Recommendation: (Patrick Perry) Superintendent would like direction from the Board of Education related to establishing a partnership with the American School of Puerto Vallarta.

VI. ACTION/DISCUSSION ITEMS

A. 2001/2002 Audit Report
Recommendation: (Robin Blakley) The District has reviewed all of the findings and
Recommendations made by the auditors and has formulated a response plan for each item. The Administration recommends that the Board accept the audit as presented.

*B. Approval of Robert Down School Measure A Project – Architect Selection Process
Recommendation: (Robin Blakley) the Administration recommends that the Board approve the
Recommendation of the Committee to proceed with the interviewing of the architect that is currently working with the District and only proceed with the interviewing of the second firm and then the full Request For Proposal if the Committee is not satisfied with either of the two firms recently working with the District.

*C. Approval of Community High School Measure A Project – Architect Selection Process
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the
Recommendation of the Committee to proceed with the interviewing of the architect that is currently working with the District and only proceed with the interviewing of the second firm and then the full Request For Proposal if the Committee is not satisfied with either of the two firms recently working with the District.

G. Approval of Initial Capital Facilities Improvement Plan
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the Plan as written allowing staff to begin work on the initial project for which funding is available.

*H. Resolution #705 CSBA Cash Reserve Program
Recommendation: (Robin Blakley) The District administration recommends approval of Resolution #705 enabling our district to participate in the CSBA Cash Reserve program for 2003/04.

*I. Board Calendar/Future Meetings
Recommendation: (Patrick Perry) The Board review its approved Board Meeting dates and determine, given information from the Administration, whether additional Board dates need to be established.

J. Future Agenda Items
Recommendation: (Patrick Perry) The Administration recommends that the Board review each request for a future agenda item form and that direction be supplied to the Administration with regards to placement of the agenda item on upcoming Board agendas.

VII. PENDING ITEMS

FCMAT Report - Maintenance, Grounds and Custodial Services Report to the Board, pending

Job Description – Mentor
Recommendation: (Cynthia Saxon)

Job Description for Coordinator of Student Services
Recommendation: (Cynthia Saxon)

2003/2003 School Calendar
Recommendation : (Robin Blakley)

Athletic Funding
Recommendation : (Patrick Perry)

Travel Expense Regulation 4033
Recommendation : (Patrick Perry)

VIII. ADJOURNMENT
Pacific Grove U.S.D. Home Page
Monterey County Office of Education

This page maintained for the PGUSD by Bruce Cates
Comments or questions to: bcates@pgusd.org
Last updated: 1/28/03

agendas/0203/012303agn.html