Pacific Grove Unified School District
Note: This web page is a copy of the officially released Board of Education Agenda.
Updates are made here as soon as possible--The official Agenda is posted at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.

A G E N D A
*Indicates materials furnished to Board Members

I. OPENING BUSINESS

A. Call Session to Order
B. Roll Call
C. Identify Closed Session Topics (adjourn to Closed Session later in meeting)
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Government Code Sections 3549.1, 54956.7 through 54957.5, and Education code
a. Conference with labor negotiator Patrick Perry regarding:
- Unrepresented employee: Assistant Superintendent Business Services
b. Negotiations update
c. Pending Litigation Claim #4457

D. Public Comment On Closed Session Items
E. Adjourn to Closed Session

II. RECONVENE IN OPEN SESSION

A. Pledge of Allegiance
B. Adoption of Agenda
C. Report Action Taken in Closed Session

III. COMMUNICATIONS

A. Written Communication
B. Board Member Comment
C. Superintendent Report

IV. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

V. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the above referenced donations.

*B. Certificated Assignment Order No. 11
Recommendation: (Cynthia Saxon) The administration recommends adoption of
Certificated Assignment Order No. 11.

*C. Job Description – CCR Co-Coordinator, Temporary
Recommendation: (Cynthia Saxon) the administration recommends approval of the job
description for the position of CCR Co-Coordinator.

D. Minutes of January 9, 2003 Study Session
Recommendation: (Patrick Perry) approval of presented minutes.

E. Minutes of January 16, 2003 Study Session
Recommendation: (Patrick Perry) approval of presented minutes.

F. Minutes of January 23, 2003 Regular Meeting
Recommendation: (Patrick Perry) approval of presented minutes.

*G. Warrant Schedule No. 417
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I certify that I have reviewed the attached warrants for consistency with the District’s
budget, and purchasing and accounting practices and therefore, recommend Board
approval.

*H. Revolving Cash Report No. 7
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I have reviewed the Revolving Cash payment for consistency with District budget policy
and accounting practices and certify their consistency and recommends approval of the
payments by the Board.

*I. Cash Receipts Report No. 7
Recommendation: (Robin Blakley) As Assistant Superintendent for Business services,
I have reviewed the receipt and deposit of the identified Cash Receipts for consistency
with District budget policies and procedures and certify that the actions have been
appropriately conducted. I recommend Board approval for the Cash Receipts.

*J. 2002/2003 Child Development Fund Budget Revision #1
Recommendation: (Robin Blakley) The District Administration recommends approval of
the proposed budget revisions.

*K. 2002/2003 Special Reserve – Capital Projects Fund (40) – Budget Revision #1
Recommendation: (Robin Blakley) The District Administration recommends approval of
the proposed budget revision as presented.

*L. State School Building Funds – 30 and 35
Recommendation: (Robin Blakley) The District Administration recommends approval of
the proposed budget revisions as presented.

*M. Acceptance of Quarterly Investment Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept
the report as submitted by the County Treasurer.

*N. Approval of Division of the State Architect (DSA) Inspector Contract
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize the execution of a contract for DSA Inspection Services with Cameron Edwards
as proposed.

*O. Approval of Contract for Services – Erin Hoffman
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the contract and funding as proposed.

*P. Approval of Occupational Therapist Contract – New Found Therapies
Recommendation: (Cindy Gallo) Authorize the Administration to enter into a contract
with New Found Therapies to provide occupational therapy services as proposed.

VI. INFORMATION/DISCUSSION

*A. Sub Committee Reports:
City/District (Page/Hall)
Negotiations (Bray/Shammas)
ROP (Schramm/Shammas)

*B. 2003/2004 District Budget
Recommendation: (Robin Blakley) The Administration recommends that the Board discuss
the budgetary situation and the process to be used in developing budget reductions that
will need to be identified and provide direction accordingly.

VII. ACTION/DISCUSSION ITEMS

*A. Resolution #706 - Appreciation to PG PRIDE (Public Response in Dollars for Education) Board
of Directors, Members and Donors
Recommendation: (Patrick Perry) Administration recommends that the Board of Education
adopt resolution #706.

B. Grade Level Task Force Report
Recommendation: (Patrick Perry) The Administration recommends that the Board of
Education accept the recommendation from the Grade Level Task Force and supply the
Administration with direction for future actions.

*C. Approval of Policy Maintenance Service Contract - Jim Philpot
Recommendation: (Patrick Perry) The Administration recommends that the Board approve
the Policy Maintenance Service Contract for $1000.00 for July 1, 2002 to December 31, 2002

*D. 2003/2004 School Calendar
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve the calendar as presented.

*E. Board Calendar/Future Meetings Recommendation: (Patrick Perry) The Board review its approved Board Meeting dates
and determine, given information from the Administration, whether additional Board dates
need to be established.

F. Future Agenda Items
Recommendation: (Patrick Perry) The Administration recommends that the Board review
each request for a future agenda item form and that direction be supplied to the
Administration with regards to placement of the agenda item on upcoming Board agendas.

VIII. PENDING ITEMS

FCMAT Report - Maintenance, Grounds and Custodial Services Report to the Board, pending

Job Description – Mentor
Recommendation: (Cynthia Saxon)

Job Description for Coordinator of Student Services
Recommendation: (Cynthia Saxon)

Athletic Funding
Recommendation : (Patrick Perry)

Travel Expense Regulation 4033
Recommendation : (Patrick Perry)

School Facilities – Future Use of School Sites
Recommendation: (Robin Blakley)

ROP JPA Agreement
Recommendation: (Robin Blakley)

IV. ADJOURNMENT

agendas/0203/020603agn.html