Pacific Grove Unified School District
Note: This web page is a copy of the officially released Board of Education Agenda.
Updates are made here as soon as possible--The official Agenda is posted at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.

A G E N D A
*Indicates materials furnished to Board Members

I. OPENING BUSINESS
A. Call Session to Order
B. Roll Call
C. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Government Code Sections 3549.1, 54956.7 through 54957.5, and Education code section 35146.
a. Conference with labor negotiator Patrick Perry and Robin Blakley regarding: - The employee organization: Pacific Grove Teachers’ Association
b. Conference with labor negotiator Patrick Perry regarding:
- Unrepresented employee: Assistant Superintendent Business Services
c. Superintendent Contract Revision – Section 2

D. Public Comment On Closed Session Items
E. Adjourn to Closed Session

II. RECONVENE IN OPEN SESSION
A. Pledge of Allegiance
B. Adoption of Agenda
C. Report Action Taken in Closed Session

III. COMMUNICATIONS
A. Written Communication
B. Board Member Comment
C. Superintendent Report

IV. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

V. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the above referenced donations.

*B. Certificated Assignment Order No. 15
Recommendation: (Cynthia Saxon) The Administration recommends adoption
Certificated Assignment Order No. 15.

*C. Classified Assignment Order No. 13
Recommendation: (Cynthia Saxon) The Administration recommends adoption of
Classified Assignment Order No. 13.

*D. Board Certification of Athletic Coaches
Recommendation: (Cynthia Saxon) The Administration recommends approval of the
Certification of Temporary Athletic Coaches for the 2002-2003 school year.

E. Minutes of March 20, 2003 Regular Meeting
Recommendation: (Patrick Perry) approval of presented minutes.

*F. Warrant Schedule No. 419
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I certify that I have reviewed the attached warrants for consistency with the District’s
budget, and purchasing and accounting practices and therefore, recommend Board
approval.

*G. Revolving Cash Report No. 9
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I have reviewed the Revolving Cash payment for consistency with District budget policy
and accounting practices and certify their consistency and recommends approval of the
payments by the Board.

*H. Cash Receipts Report No. 9
Recommendation: (Robin Blakley) As Assistant Superintendent for Business services,
I have reviewed the receipt and deposit of the identified Cash Receipts for consistency
with District budget policies and procedures and certify that the actions have been
appropriately conducted. I recommend Board approval for the Cash Receipts.

VI. INFORMATION/DISCUSSION

*A. Sub Committee Reports:
City/District (Page/Hall)
Negotiations (Bray/Shammas)
ROP (Schramm/Shammas)

*B. 2003/2004 District Budget
Recommendation: (Patrick Perry/Robin Blakley) The Administration recommends that
the Board discuss the leveled reductions and budgetary situation, and the assumptions to be
used in continuing the development of the 2003/2004 budget.

C. School Reconfiguration/Closure
Recommendation: (Patrick Perry) The Superintendent will continue discussion with the Board related to reconfiguration/school closure options and will request direction from the Board of Education.

VII. ACTION/DISCUSSION ITEMS

*A. Resolution No. 710, Reduction of Classified School Services
Recommendation: (Cynthia Saxon) The administration recommends that the Board adopt
Resolution #710 in order to reduce classified staffing in Pacific Grove Unified School
District for the 2003-2004 school year due to lack of funds.

B. Award of the Middle School Modernization Work Contract
Recommendation: (Robin Blakley) The Administration recommends the contract for the
Middle School Modernization project including the base bid and alternate 3 be awarded
to Sanchez Inc.

C. Authorize Bidding of Forest Grove School Modernization Contract Phase II
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize the Administration and architect to proceed to solicit bids for Phase II of the
Forest Grove School Modernization.

D. Approval of Architectural Agreement for High School Project Phase III
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize the Administration to proceed with the execution of an architectural agreement
with the HBFL Architectural firm to allow the completion of the High School project items
identified in the Facility Improvement Plan using the balance of Measure A funds assigned
to the project.

E. Parcel Tax
Recommendation: (Patrick Perry/Robin Blakley) Administration would like direction from
the Board of Education as to whether it would like to place parcel tax on the November
general election.

*F. Board Calendar/Future Meetings Recommendation: (Patrick Perry) The Board review its approved Board Meeting dates
and determine, given information from the Administration, whether additional Board dates
need to be established.

G. Future Agenda Items
Recommendation: (Patrick Perry) The Administration recommends that the Board review
each request for a future agenda item form and that direction be supplied to the
Administration with regards to placement of the agenda item on upcoming Board agendas.

VIII. PENDING ITEMS

FCMAT Report - Maintenance, Grounds and Custodial Services Report to the Board, pending

Job Description – Mentor
Recommendation: (Cynthia Saxon)

Job Description for Coordinator of Student Services
Recommendation: (Cynthia Saxon)

Athletic Funding
Recommendation: (Patrick Perry)

Travel Expense Regulation 4033
Recommendation : (Patrick Perry)

IX. ADJOURNMENT

agendas/0203/040303agn.html