Pacific Grove Unified School
District
Note: This web page is a copy of the officially released Board
of Education Agenda.
Updates are made here as soon as possible--The official Agenda
is posted at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
Debi Page, President
Beth Shammas, Clerk
Jessie Bray
Anne Hall
Rich Schramm
REGULAR MEETING OF THE BOARD OF EDUCATION
DATE: Thursday, September 5, 2002
TIME: 7:00 pm Closed Session
7:30 pm Open Session
PLACE: Pacific Grove Adult School [map]
1025 Lighthouse Avenue
Pacific Grove CA 93950
The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.
A G E N D A
*Indicates materials furnished to Board Members
I. OPENING BUSINESS
A. Call to Order
B. Roll Call
C. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session accordance with Government Code sections 3549.1, 54956.7 through 54957.5, and Education Code section 35146.
Pending Litigation Claim #81602
Threatened/Pending Litigation Claim #4457
D. Public Comment On Closed Session Items
E. Adjourn to Closed Session
II. RECONVENE IN OPEN SESSION
A. Pledge of Allegiance
B. Adoption of Agenda
C. Report Action Taken in Closed session
III. COMMUNICATIONS
A. Written Communication
B. Board Member Comment
C. Superintendent Report
IV. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to board action thereon..
V. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and or may have been discussed at a previous board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.
*A. Out of County Activities
Recommendation: (Robin Blakley) The administration recommends that the Board approve
the requests as presented.
B. Acceptance of Donations
C. Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the referenced donations.
*C. Certificated Assignment Order No. 3
Recommendation: (Cynthia Saxon) The administration recommends adoption of
Certificated Assignment Order # 3
*D. Classified Assignment Order No.3
Recommendation: (Cynthia Saxon) The administration recommends adoption of
Classified Assignment Order #3
E. Minutes of August 8, 2002 Meeting
F. Recommendation: (Patrick Perry) approval of presented minutes
F. Minutes of August 15, 2002 Meeting
Recommendation: (Patrick Perry) approval of presented minutes
*G. Warrant Schedule No. 412
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I certify that I have reviewed the attached warrants for consistency with the District’s
budget, and purchasing and accounting practices and therefore, recommend Board
approval.
*H. Revolving Cash No. 2
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I have reviewed the Revolving Cash payment for consistency with District budget policy
and accounting practices and certify their consistency and recommends approval of the
payments by the Board.
*I. Cash Receipts No. 2
Recommendation: (Robin Blakley) As Assistant Superintendent for Business services,
I have reviewed the receipt and deposit of the identified Cash Receipts for consistency
with District budget policies and procedures and certify that the actions have been
appropriately conducted. I recommend Board approval for the Cash Receipts.
*J. Declaration of Surplus Property for the 2002 Butterfly Parade Bizarre
Recommendation: (Robin Blakley) The administration recommends that the Board declare
the identified property as surplus and authorize sale and disposal in accordance with Board
Policy 3270 in conjunction with the butterfly Bazzar.
K. Rejection of Claim #81602
Recommendation: (Robin Blakley) The administration recommends that the Board reject the
claim as recommended by he insurance administrators.
*L. Approval of Contract for Services – Marylee Sunseri
Recommandation: (Robin Blakley) The administration recommends that the Board approve the
contract and funding as proposed.
*M. Approve Contract with Family Services Agency for High School Counseling
Recommendation: (Robin Blakley) The administration recommends that the Board approve the
agreement and funding as proposed.
*N. Legal Services Contract 2002-2003
Recommendation: (Patrick Perry) Administration recommends that the Board give the
Superintendent direction to enter into a contract with Lozano Smith with a fee structure noted
on the attachment to be billed on an hourly base.
*O. Employment Contract - Jill Schauf
Recommendation: (Patrick Perry) The Board approved employment of Jill Schauf to complete consultant
services at Pacific Grove High School, and authorize the transfer of up to $3,200 within the Superintendent’s
budget (Legal Services to consultant).
*P. Job Description – Mentor
Recommendation: (Cynthia Saxon) The administration recommends approval of the job
description for the position of Mentor by the Board of Education.
*Q. Job Description for Lead Teacher Position for Community High School
Recommendation: (Cynthia Saxon) The Administration recommends approval of the job
description for the position of Community High School Lead Teacher by the Board of
Education.
R. Approval of Temporary Clerical Support Position
Recommendation: (Cynthia Saxon) The administration recommends that the Board approve
the creation of the temporary clerical position to support the Title I and GATE programs and
their related activities.
*S. Purchase Use of The Pulliam Group IDMS Data Management System 2002-2005
Recommendation: (Nina Russo) The administration recommends purchase of site license for
the use of IDMS data management system for 2002-2005.
*T. Employment MCOE Consultant Theresa Rouse
Recommendation : (Dr. Nina Russo) The administration recommends approval of the contract
for services, MCOE consultant Theresa Rouse.
VI. INFORMATION/DISCUSSION
*A. Sub Committee Reports:
City/District (Page/Hall)
Negotiations (Bray/Shammas)
ROP (Schramm/Shammas)
*B. First Reading Board Policy Review 7131, 7140, 7150, 7210, 7211, 7214, 3250, 3260, 3290, 3312,
3460, 3515.5, 3516.5, 3541.1, 3550, 3553, 3554 and 3580
Recommendation: (Patrick Perry) Administration recommends that the Board review policies and
related regulations 7131, 7140, 7150, 7210, 7211 and 7214, 3250, 3260, 3290, 3312, 3460, 3515.5,
3516.5, 3541.1, 3550, 3553, 3554 and 3580 and offer suggested edits to the administration.
*C. First Reading Board Policy Review 9110
Recommendation: (Patrick Perry) Administration recommends the Board review Board policy
9110 and offer suggested edits to the administration.
D. Robert Down – Honored, SELPA Award
Recommendation: (Patrick Perry/Matt Bell) Administration recommends acceptance of the
SELPA award.
E. California Standards Assessment Results 2001-2002
Recommendation : (Barbara Novelli) None at this time.
F. Report on Summer School
Recommendation: (Tim Culbertson) None at this time.
VII. ACTION/DISCUSSION ITEMS
*A. Enrollment Report
Recommendation: (Robin Blakley) The administration is continuing to monitor enrollment
and discuss options with staff and administrators. A recommendation will be provided at the
Board meeting based on the latest available information.
*B. Review Board Policy 5111.1
Recommendation: (Robin Blakley) The administration recommends that the Board consider
either 1) continue either the current practice with a firm directive to each of the four sites to
review their files for potential residency documentation problems or 2) to forward a letter to
all parents requiring that the residency form be completed.
*C. Community Information Publication
Recommendation: (Patrick Perry) The administration recommends that the Board of Education
review the proposal and give direction related to the development of the newsletter.
D. Superintendent’s Goals 2002-2003 School Year
Recommendation: (Patrick Perry) The Superintendent recommends that the Board of Education
approve the list of goals for the Superintendent to complete during the 2002-2003 school year.
*E. Board Policy Review – Second Reading 9130, 9321, 9323.2, 0420, 0420.2, 0450, and 1312.3
Recommendation: (Patrick Perry) Administration recommends that the Board adopt policies
and issue related regulations 9130, 9321, 9323.2, 0420, 0420.2, 0450, and 1312.3.
F. Superintendent Contract and Compensation Approval
Recommendation: (Debi Page) The Board is requested to approve the extension of the term
of the Superintendent’s contract through the first day of July 2005 and increase base
compensation by 6.98% ($7,999.29), and increase fringe benefits by $1,312.56, sick leave
to two days per month, and mileage to $300 per month, retroactive to July 1, 2002.
*G. Board Calendar/Future Meetings
Recommendation: (Patrick Perry) The Board review its approved Board Meeting dates and
determine, given information from the Administration, whether additional board dates need
to be established.
H. Future Agenda Items
Recommendation: (Patrick Perry) The Administration recommends that the Board review each
request for a future agenda item form and that direction be supplied to the Administration with
regards to placement of the agenda item on upcoming board agendas.
VIII. PENDING ITEMS
FCMAT Maintenance, Grounds and Custodial Services Report to the Board, pending
FCMAT Special Education Report to the Board, 9/19/02
Facility Task Group Report
Recommendation: (Patrick Perry)
Mileage Reimbursement
Recommendation: (Patrick Perry)
IX. ADJOURNMENT
Pacific Grove U.S.D.
Home Page
Monterey County Office of Education
This page maintained for the PGUSD by Bruce Cates
Comments or questions to: bcates@pgusd.org
Last updated: 9/3/02
agendas/0203/090502agn.html