Pacific Grove Unified School District
Note: This web page is a copy of the officially released Board of Education Agenda.
Updates are made here as soon as possible--The official Agenda is posted at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.

PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
Debi Page, President
Beth Shammas, Clerk
Jessie Bray
Anne Hall
Rich Schramm

REGULAR MEETING OF THE BOARD OF EDUCATION
DATE: Thursday, December 12, 2002
TIME: 6:30 pm Closed Session
7:00 pm Open Session
PLACE: Pacific Grove High School Library [map]
615 Sunset Drive
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

A G E N D A
*Indicates materials furnished to Board Members

I. OPENING BUSINESS

A. Call to Order
B. Roll Call
C. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session accordance with Government Code sections 3549.1, 54956.7 through 54957.5, and Education Code section 35146.

a. CSEA Negotiations – Donate Vacation Time
b. PGTA – Sick Leave Donation

D. Public Comment on Closed Session Items
E. Adjourn to Closed Session

II. RECONVENE IN OPEN SESSION

A. Pledge of Allegiance
B. Adoption of Agenda
C. Report Action Taken in Closed Session

III. COMMUNICATIONS

A. Written Communication
B. Board Member Comment
C. Superintendent Report
- Honor Lynn Prior Moore - National Board Certified Teacher Award

IV. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

V. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Approval of Outside Professional Activities
Recommendation: (Patrick Perry) It is recommended to the Board of Education that the Superintendent be given approval to perform outside professional activities for compensation.

B. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the referenced donations.

*C. Certificated Assignment Order No. 09
Recommendation: (Cynthia Saxon)
The administration recommends adoption of
Certificated Assignment Order No. 09.

*D. Classified Assignment Order No.09
Recommendation: (Cynthia Saxon) The administration recommends adoption of
Classified Assignment Order No. 09.

E. Minutes of November 21, 2002 Meeting
Recommendation: (Patrick Perry) approval of presented minutes.

*F. Warrant Schedule No. 415
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I certify that I have reviewed the attached warrants for consistency with the District’s
budget, and purchasing and accounting practices and therefore, recommend Board
approval.

*G. Revolving Cash Report No. 5
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services,
I have reviewed the Revolving Cash payment for consistency with District budget policy
and accounting practices and certify their consistency and recommend approval of the
payments by the Board.

*H. Cash Receipts Report No. 5
Recommendation: (Robin Blakley) As Assistant Superintendent for Business services,
I have reviewed the receipt and deposit of the identified Cash Receipts for consistency
with District policies and procedures and certify that the actions have been
appropriately conducted. I recommend Board approval for the Cash Receipts.

I. Approval of Revised Middle School Governor’s Performance Award Expenditure Plan
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
of the recommendation of the School Site Council to revise the 2001 GPA expenditure plan.

*J. Bus Purchase Contract Award
Recommendation: (Robin Blakley) The Administration recommends that the Board award
the purchase of the vehicle as proposed above through approval of the attached Resolution
#703.

*K. Approval of Pacific Grove Middle School SIP Plan 2002 – 2003 Revision
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the revised Pacific Grove Middle School SIP Plan as proposed.

*L. Award of Change Order #7 – Baptista Construction for High School Modernization Project
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
of change order #7 to the Baptista contract as recommended.

M. Acceptance of High School Modernization Phase II Project
Recommendation: (Robin Blakley) the Administration recommends that the Board accept the
High School Phase II project as being complete, the filing of a Notice of Completion, subject
to the completion of remaining punchlist items as identified by the architect within the
remaining thirty(30) day period and authorize a final payment to be made at such time the
items are completed.

VI. INFORMATION/DISCUSSION

A. Sub Committee Reports:
City/District (Page/Hall)
Negotiations (Bray/Shammas)
ROP (Schramm/Shammas)

B. Presentation of Initial Draft of Capital Facilities Improvement Plan
Recommendation: (Robin Blakley) The Administration recommends that the Board review
the Plan and schedule it for approval as written or with revisions.

*C. Certificated Staffing Pattern, 2002-2003
Recommendation: (Cynthia Saxon) No action is required by the Board.

VII. ACTION/DISCUSSION ITEMS

*A. Board Calendar/Future Meetings
Recommendation: (Patrick Perry) The Board review and approve the attached calendar for
Board meetings from January 9, 2003, through August 28, 2003.

B. Superintendent Evaluation Timeline
Recommendation: (Patrick Perry) The Superintendent recommends that a subcommittee
of the Board meet with the Superintendent and review and revise where appropriate the
evaluation section of the Superintendent’s contract, and return a revised evaluation section
to the Board of Education for their review.

C. Facility Task Group Report
Recommendation: (Patrick Perry) The Administration recommends that the Board approve
the concept of a user’s group partnership and give direction to the Superintendent to move
forward in the development of a plan that would include City Parks and Recreation, Pony
Baseball and the District, to establish a maintenance fund and plan that will improve the
condition of the athletic fields noted in this item.

*D. Approval of 2003/2004 Budget Calendar
Recommendation: (Robin Blakley) The District Administration recommends that the Board
approve the calendar as proposed.

*E. 2002/2003 General Fund Budget Revision #3 and First Interim Report
Recommendation: (Robin Blakley) The District Administration recommends approval of
the proposed budget revisions as presented and the first interim report and adopt a positive certification indication that the District will be able to meet its financial obligations for the
remainder of this fiscal year, and, based on current forecasts, meet its multi-year commitments.

*F. Authorize Bidding of Pacific Grove Middle School Modernization Contract
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize the Administration and architect to proceed to solicit bids for the Middle School Modernization.

*G. Approval of District Library Improvement Plan and Use of Funds
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the plan and use of funds as proposed.

J. Future Agenda Items
Recommendation: (Patrick Perry) The Administration recommends that the Board review
Each request for a future agenda item form and that direction be supplied to the
Administration with regards to placement of the agenda item on upcoming Board agendas.

VIII. PENDING ITEMS

FCMAT Report - Maintenance, Grounds and Custodial Services Report to the Board, pending

Job Description – Mentor
Recommendation: (Cynthia Saxon)

Travel Expense Regulation 4033
Recommendation: (Patrick Perry)

Job Description for Coordinator of Student Services
Recommendation: (Cynthia Saxon)

IX. ADJOURNMENT

Pacific Grove U.S.D. Home Page
Monterey County Office of Education

This page maintained for the PGUSD by Bruce Cates
Comments or questions to: bcates@pgusd.org
Last updated: 12/18/02

agendas/0203/121202agn.html