Pacific Grove Unified School District
Note: This web page is a copy of the officially released Board of Education Agenda.
Updates are made here as soon as possible--The official Agenda is posted at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras,
or call the District Office at 831-646-6510.

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

A G E N D A
*Indicates materials furnished to Board Members

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

Negotiations - Conference with Labor Negotiators Patrick Perry and Robin Blakley regarding CSEA contract.

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in closed session

Negotiations – Conference with Labor Negotiators Patrick Perry and Robin Blakley regarding CSEA contract.

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.
Page
A. Minutes of December 9, 2004 Board of Education Regular Meeting
Recommendation: (Patrick Perry) Approval of presented minutes

B. Minutes of December 11, 2004 Board of Education Study Session
Recommendation: (Patrick Perry) Approval of presented minutes

C. Warrant Schedule No. 438
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I certify that I have reviewed the attached warrants for consistency with the District’s budget, and purchasing and accounting practices and therefore, recommend Board approval.

D. Revolving Cash Report No. 5
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices, and certify their consistency. I recommend approval of the payments by the Board.

E. Cash Receipts Report No. 5
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District policies and procedures, and certify that the actions have been appropriately conducted. I recommend Board approval of the Cash Receipts.

F. Certificated Assignment Order No. 6
Recommendation: (Cynthia Saxon) The Administration recommends adoption of Certificated Assignment Order #6.

G. Classified Assignment Order No. 6
Recommendation: (Cynthia Saxon) The Administration recommends adoption of Classified Assignment Order #6.

H. 2004-2005 Consolidated Application
Recommendation: (Linda Williams) The Administration recommends approval of the 2004-05 Consolidation Application for Funding Categorical Programs, Part II.

I. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that the Board approve acceptance of the above referenced donations.

J. Approval of Resolution No 751 – All Weather Track
Recommendation (Robin Blakley): The Administration recommends that the Board adopt Resolution #751 authorizing the filing of the application as indicated.

K. Approval of Contract for Liberty Transcription Services
Recommendation (Robin Blakley): The Administration recommends that the Board approve the contract and funding as proposed.

L. Technology Committee Recommendations on Use of District/Parcel Tax Technology Funds
Recommendation (Robin Blakley): The Administration recommends approval of the distribution of the Parcel Tax technology allocation in accordance with the Committee recommendation with the stipulation that all distributed funds must be expended by the end of the 2004/05 fiscal year.

M. Funding of Unfunded Liability for Workers Compensation Claims
Recommendation: (Robin Blakley): The Administration recommends that the Board determine that it is unnecessary to fund the District’s portion of the unfunded liability based on the existence of the ten-year JPA plan to fully restore this unfunded liability through annual payments to the JPA.

N. Approval of Revision I to Middle School Plan 2004/05 and Related Budget
Recommendation: (Robin Blakley): The Administration recommends that the Board approve the proposed revision of the Middle School Site Improvement Plan and budget allocations.

O. High School Minimum Days – WASC Planning
Recommendation: (Patrick Perry): The Administration recommends that High School minimum days be allocated for February 16th and 23rd.

VII INFORMATION/DISCUSSION

A. Sub Committee Reports
Community Human Services (Schramm/Shammas)
City/District (Bray/Niccum)
Negotiations (Bray/Shammas)
ROP (Cameron/Schramm)
Library (Cameron/Bray)

B. 2005/06 Enrollment/Staffing Projections
Recommendation (Robin Blakley): The Administration recommends concurrence from the Board concerning the enrollment projections and direction concerning staffing assumptions to be included in the initial budget development process. It would appear that the “initial draft” proposal will provide both the opportunity to maintain or reduce class sizes at all grade levels, maintain some capacity for growth and also allow the redirection of resources to other educational program needs anticipated in prior projections. (It should be noted that, in order to retain the option of reducing staff in accordance with projections, notices will need to be process by March 2005.)

C. Acceptance of Measure A Oversight Committee Report
Recommendation (Robin Blakley): The Administration recommends that the Board accept the document as a formal indication that it has been received.

D. Pacific Oaks Children’s School Lease Agreement Revision
Recommendation (Robin Blakley): No action is needed by the Board.

VIII. ACTION/DISCUSSION

A. District Food Services Program
Recommendation: (Patrick Perry/Beth Shammas) The Board of Education establish goals, parameters and membership for a Food Services Committee.

B. Approval of 2005/06 Budget Calendar/Process
Recommendation: (Robin Blakley): The District Administration recommends that the Board approve the calendar as proposed.

C. 2004/05 General Fund Budget Revision #2:
Recommendation: (Robin Blakley): The District Administration recommends approval of the proposed budget revisions as presented and provide direction on further revisions as appropriate.

D. 2003/2004 Audit Report
Recommendation: (Robin Blakley): The District has reviewed all of the findings and recommendations made by the auditors and has formulated a response plan for each item. The Administration recommends that the Board accept the audit as presented.

E. Board Calendar/Future Meetings
Recommendation: (Patrick Perry) The Board review and possibly modify meeting dates on the attached calendar and determine, given information from the Administration, whether additional Board dates or modifications to the year long calendar need to be established.

F. Future Agenda Items
Recommendation: (Patrick Perry) The Administration recommends that the Board review each request for a future agenda item form and that direction be supplied to the Administration with regard to placement of the agenda item on upcoming Board agendas.

IX. FUTURE AGENDA ITEMS

District ROP Program
Independent Study Program
Cell Phone Policy

X. ADJOURNMENT

agendas/0405/012005agn.html