PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION

REGULAR MEETING
Trustees .
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, January 15, 2009

TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Pacific Grove High School (Library) [map]
615 Sunset Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 555 Sinex Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations

2. Liability Claim #2706-09-0000-01-02

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations

2. Liability Claim #2706-09-0000-01-02

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of December 11, 2008 Organizational Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Certificated Assignment Order # 9
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 9.

C. Classified Assignment Order # 9
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 9.

D. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

E. Warrant Schedules No. 483
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

F Revolving Cash Report No. 4
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

G. Cash Receipts Report No. 4
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District
policies and procedures and certify that the actions have been appropriately conducted. I
recommend Board approval of the Cash Receipts.

H. Consultation Contract with Dr. Lou Denti & CalSTAT Grant Contract
Recommendation: (Cindy Gallo) It is recommended that the Board approve the consultation
contract with Dr. Lou Denti, as well as the contract for a CalSTAT (California Services for
Technical Assistance and Training) Technical Assistance grant.

I. Approval of Resolution #837 Authorizing Execution of State Preschool
Contract–Instructional Materials
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize execution of the contract.

J. Approval of Resolution #838 – Authorizing Execution of State Preschool Contract Amendment
Recommendation: (Robin Blakley) The Administration recommends that the Board authorize execution of the amended contract to continue the offering of the State Preschool program for 2008/2009 subject to ongoing review to be sure program expenses are being maintained within the State funding.

K. Funding of Unfunded Liability for Workers Compensation Claims
Recommendation: (Robin Blakley) The Administration recommends that the Board recognize
that the District currently has no unfunded liability with the JPA and therefore no action is needed..

L. Approval of Contract for Services – Peninsula Sports Management Group, Middle
School Sports Officiating
Recommendation: (Robin Blakley) For the past several years Peninsula Sports Management
Group has provided umpires and referees for Middle School activities. They are proposing to
provide the same service for the 2008/09 basketball games.

M. Declaration of School Bus #4 as Surplus Property
Recommendation: (Robin Blakley) The Administration recommends that the Board declare minibus #4 as surplus property and authorize the Administration to proceed with the disposal of the vehicle in accordance with Board policy 3270 and related Education Code provisions.

N. Contract for Occupational Therapy Services
Recommendation: (Cindy Gallo) It is recommended that the Board approve contracts with
two providers of occupational therapy services for qualified special education students.

O. Speech Therapy Contract
Recommendation: (Cindy Gallo) It is recommended that the Board approve the contract for
speech and language therapy services with Marybeth Brenning.

P. Quarterly Report on Williams/Valenzuela Uniform Complaints
Recommendation: (Ralph Gómez Porras) Administration is providing this quarterly report
to the Board, per Ed. Code. 35186 (d).

Q. Liability Claim #2706-09-00001-01-02
Recommendation: (Robin Blakley) The Administration recommends that the Board reject
the claim as recommended by the insurance administrators.

R. Approval of Contract with Carol Young
Recommendation: (Craig Beller) The Administration recommends that the Board approve
the contract and funding as proposed.

S Contract with Julila Cardosa for Middle School GATE Instruction
Recommendation: (Catherine McAweeney) The administration recommends that the Board
approve the contract for GATE Instruction at PGMS.

T. Contract with Sarah Paff for Middle School GATE Instruction
Recommendation: (Catherine McAweeney)The administration recommends that the Board
approve the contract for GATE Instruction at PGMS.

VII. ACTION/DISCUSSION

A. Data From High School Regarding New Calendar
Recommendation: (Matt Bell) High School Administration recommends using the ending-
of-the-semester-by-Christmas break as the corner stone for creating future school year calendars.

B. 2008/09 General Fund Budget Revision #6
Recommendation: (Robin Blakley) The District Administration recommends approval of the
proposed budget revisions as presented.

C. Middle School Track Project Contract Award
Recommendation: (Robin Blakley) The Administration recommends that the Board award
the Middle School Track Improvement project contract to Monterey Peninsula Engineering.

D. Approval of Measure D Security Camera System Project Contract Award
Recommendation: (Robin Blakley) The Administration recommends that the Board award
the Security Camera System project contract to Telemetrix.

E. 2008/09 Special Reserve – Capital Projects Fund (40) Budget Revision #2
Recommendation: (Robin Blakley) The District Administration recommends approval of
the proposed budget revision as presented.

F. First Interim Report
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the First Interim financial report and adopt a positive certification indicating that the District will
be able to meet its financial obligations for the remainder of this fiscal year, however, based on current forecasts, adjustment to the budget will need to be made to meet its multi-year commitments.

G. 2007/08 Audit Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept the
audit as presented.

H. Review and Reconsideration of Adult School Master Site Plan
Recommendation: (Robin Blakley) The Administration recommends that the Board review
the Master Site Plan (approved 4/3/08) and provide direction.

I. Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

VIII. INFORMATION/DISCUSSION

A. Subcommittee Reports
City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)

B. Measure D Project Status
Recommendation: (Robin Blakley) The Administration recommends that the Board review
the Status of the various Measure D projects and request additional information as needed.

C. 2009/10 Enrollment/Staffing Projections
Recommendation: (Robin Blakley) The Administration recommends concurrence from the
Board concerning the enrollment projections and direction concerning staffing assumptions to be included in the initial budget development process.

D. Board Members’ Participation in Stadium Celebration
Recommendation: (Ralph Gómez Porras) The Board discuss how they can participate
in the celebration of the completion of the High School Stadium Measure D Project.

E. Discussion of Topics for Special Board Meeting with Secondary Staff
Recommendation: (Ralph Gómez Porras) The Board approve topics they would like to
discuss with secondary staff at the January 22nd meeting.

F. Board Bylaws, Organization and Revision Process
Recommendation: (Ralph Gómez Porras) Board members discuss the process for updating
Board bylaws, policies and regulations.

IX. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

Jan 22
Special Board Meeting with Secondary Staff (calendar, scheduling, instructional minutes)

February
Truancy/Open Campus
Format of Board Meeting Minutes

February 6
Special Board Meeting with High School Students

tbd
Bell Schedule
Communication Committee
Declining Enrollment Committee
Instructional Minutes
Zero Waste Lunch Program
Board Priorities for 2009/10 Instructional Program Design
Policy on Grounds and Maintenance
Traffic Safety

X. ADJOURNMENT