PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees .
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, February 5, 2009

TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Pacific Grove High School (Library) [map]
615 Sunset Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations
2. Certificated Personnel Matter

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION
III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations

2. Certificated Personnel Matter

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of January 15, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Minutes of January 22, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

C. Certificated Assignment Order # 10
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 10.

D. Classified Assignment Order # 10
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 10.

E. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.
F. Out of State or Overnight
Recommendation: (Robin Blakley) The Administration requests that the Board approve
the request as presented.

G. Resolution #839 – CSBA Cash Reserve Program
Recommendation: (Robin Blakley) The District administration recommends approval of
Resolution #839 enabling our district to participate in the CSBA Cash Reserve program for 2009/10.

H. Contract for Services – Margie Anderson
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the contract and funding as proposed.

I. Contract for Services – Piper Grove Music
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.

J. Hourly Contract for School Psychologist
Recommendation: (Cynthia Gallo) It is recommended that the Board approve the hourly contract
for a District School Psychologist to complete a triennial assessment with a pre-school student
with autism, currently attending The Bay School in Santa Cruz.

K. Warrant Schedules No. 484
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

L. Revolving Cash Report No. 5
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

M. Cash Receipts Report No. 5
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District
policies and procedures and certify that the actions have been appropriately conducted. I
recommend Board approval of the Cash Receipts.

VII. ACTION/DISCUSSION

A. 2009/10 Budget Revenue, Expenditure Projections and Budget Assumptions
Recommendation: (Robin Blakley) The District Administration recommends that the Board
discuss the budget assumptions and provide suggestions for modification as appropriate.

B. Approval of Revised Measure D Projects Phasing
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve the proposed Measure D Project phasing as identified in Table A.

C. Middle School Track Project Contract Award
Recommendation: (Robin Blakley) The Administration recommends that the Board award
the Middle School Track Improvement project contract to Monterey Peninsula Engineering.

D. Approval of Measure D Security Camera System Project Contract Award
Recommendation: (Robin Blakley) The Administration recommends that the Board award
the Security Camera System project contract to Telemetrix.

E. Approval of 2009–10 School Calendar
Recommendation: (Billie Mankey) The Administration recommends that the Board approve
calendar proposal #2 as the 2009–2010 school year calendar or direct staff to other calendar options.

F. Special Education Interdistrict Attendance Agreement with MPUSD
Recommendation: (Cynthia Gallo) It is recommended that the Board approve the Interdistrict Attendance Agreement with Monterey Peninsula Unified School District (MPUSD) for a
pre-school student.

G. Special Education Interdistrict Attendance Agreement with MPUSD
Recommendation: (Cynthia Gallo) It is recommended that the Board approve the Interdistrict Attendance Agreement with Monterey Peninsula Unified School District (MPUSD).

H. Resolution #840 Approving Behavioral Intervention Plans Mandated Cost Claim Settlement and
Waiver of Rights to Future Claims
Recommendation: (Cynthia Gallo) It is recommended that the Board adopt resolution #840,
Approval of Behavioral Intervention Plans Mandated Cost Claim Settlement, and approve the
signing of the related waiver of rights for future claims document attached.

I. Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

VIII. INFORMATION/DISCUSSION

A. Subcommittee Reports
City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)

B. Governor’s Proposed 2009/10 Budget
Recommendation: (Ralph Gómez Porras) This is a discussion item. The Board will be kept
informed of changes that may occur as the State budget cycle continues, with particular note
of those changes that may impact the Pacific Grove School District budget and program.

C. Data From High School Regarding Open Campus
Recommendation: (Matt Bell) This is a discussion item. The Board has asked for information regarding the impact of open campus at the High School. (Additional information will be
provided at the meeting.)

D. Board Member Participation in Celebration of Completion of High School Stadium Project
Recommendation: (Ralph Gómez Porras) The Board discuss how they can participate
in the celebration of the completion of the High School Stadium Measure D Project.

E. Board Bylaws, Organization and Revision Process
Recommendation: (Ralph Gómez Porras) Board members discuss the process for updating
Board bylaws, policies and regulations.

IX. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

Bell Schedule
Communication Committee
Declining Enrollment Committee
Format of Board Meeting Minutes
Instructional Minutes
Zero Waste Lunch Program
Board Priorities for 2009/10 Instructional Program Design
Policy on Grounds and Maintenance
Traffic Safety

X. ADJOURNMENT