PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees .
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, March 5, 2009
TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session
LOCATION: Forest Grove Elementary, Multipurpose Room [map]
1065 Congress Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations
2. Personnel matter
3. Superintendent’s Evaluation

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations
2. Personnel matter
3. Superintendent’s Evaluation

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. PRESENTATION

Forest Grove Elementary School – Interim Principal Craig Beller

VI. BREAK OUT SESSIONS

Once a year, Board meetings are held at all school sites. This provides administration and staff with an opportunity to showcase their school’s accomplishments through presentations and discussions. Board members will conduct break-out sessions to talk with staff about student programs and projects. This is an opportunity for open dialogue. The public are invited to attend.

Board members will report out on their individual break out dialogues.

VII. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VIII. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Certificated Assignment Order # 12
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 12.

B. Classified Assignment Order # 11
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 11.

C. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

D. Warrant Schedules No. 485
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

E. Revolving Cash Report No. 6
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

F. Cash Receipts Report No. 6
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District
policies and procedures and certify that the actions have been appropriately conducted. I
recommend Board approval of the Cash Receipts.

G. Acceptance of Quarterly Treasurer’s Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept
the report as submitted by the County Treasurer.

H. Pacific Grove Community High School Site Improvement Plan (SIP) 2008-2009
Recommendation: (Matt Bell) The Board approve the Pacific Grove Community High School’s
Site Improvement Plan to allow the spending of previously allocated funds.

I. Approval of Contract – Pebble Beach Company – 2010 U.S. Open
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract as proposed.

IX. ACTION/DISCUSSION

A. 2009/10 Budget Revenue, Expenditure Projections and Budget Assumptions
Recommendation: (Robin Blakley) The District Administration recommends that the Board
discuss the budget assumptions and provide suggestions for modification as appropriate.

B. Approval of Second Interim Report – 2008/09 Budget
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the Second Interim financial report and adopt a positive certification indicating that, based on current information and without significant changes in State allocation or funding legislation, the District will be able to meet its financial obligations for the remainder of this fiscal year, and, based on current forecasts, meet its multi-year commitments.

C. Resolution #841, Resolution to Dismiss Certificated Employees
The administration recommends that the Board adopt Resolution #842 in order to reduce
particular kinds of services and release certificated staffing in Pacific Grove Unified School
District for the 2009-10 school year due to an overage in FTE and the possible loss of funding
for the 2009-10 school year.

X. INFORMATION/DISCUSSION

A. Subcommittee Reports
City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
Stadium Celebration (Shammas/Phillips)

XI. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS

Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

XII. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

March 18 (tentative)
Special Board Session – Student Focus

Bell Schedule
Class Size Reduction
Communication Committee
CPI
Declining Enrollment Committee
Format of Board Meeting Minutes
Instructional Minutes
Zero Waste Lunch Program
Board Priorities for 2009/10 Instructional Program Design
Policy on Grounds and Maintenance
Traffic Safety

XIII. ADJOURNMENT