PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees .
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, April 2, 2009

TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Pacific Grove Adult School (Multipurpose Room) [map]
1025 Lighthouse Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations
2. Superintendent’s Evaluation

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations
2. Superintendent’s Evaluation

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. PRESENTATION

Pacific Grove Adult School – Principal Mahnoush Harirsaz

VI. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VII. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of March 18, 2009 Special Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Minutes of March 19, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

C. Minutes of March 26, 2009 Special Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

D. Certificated Assignment Order # 14
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 14.

E. Classified Assignment Order # 13
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 13.

F. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

G. Warrant Schedules No. 486
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

H. Revolving Cash Report No. 7
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

I. Cash Receipts Report No. 7
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District policies and procedures and certify that the actions have been appropriately conducted. I recommend Board approval of the Cash Receipts.

J. Approval of Contract for Writing Poetry Program Services – Patrice Vecchione, Poetry
at Forest Grove
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.

K. 2008/09 Special Reserve – Capital Projects Fund (40) - Budget Revision #3
Recommendation: (Robin Blakley) The District Administration recommends approval
of the proposed budget revision as presented.

L. Deferred Maintenance Fund - Budget Revision #1
Recommendation: (Robin Blakley) The District Administration recommends approval
of the proposed budget revision as presented.

M. Authorized Execution of Mandated Claim Service Contract with Centration
Recommendation: (Robin Blakley) The administration recommends that the Board
authorize the execution of the contract with The Centration Company for preparing
claims as proposed below.

N. Approval of Contract for Forest Grove Physical Science Program Services – Carol Young
Recommendation: (Craig Beller) The Administration recommends that the Board approve
the contract and funding as proposed.

O. Summer School Session Lunch Program Waiver
Recommendation: (Robin Blakley) The District Administration recommends that the Board
submit an application for renewal of the Summer School Session Lunch Program waiver.

VIII. ACTION/DISCUSSION

A. 2009/10 Budget Revenue, Expenditure Projections and Budget Assumptions
Recommendation: (Robin Blakley) The District Administration recommends that the Board
discuss the budget assumptions and provide suggestions for modification as appropriate.

B. Resolution # 844, Reduction of Classified School Services
Recommendation: (Billie Mankey) The administration recommends that the Board adopt
Resolution # 844 in order to reduce classified services for the 2009-2010 school year.
(The Resolution will be presented at the Board meeting.)

IX. INFORMATION/DISCUSSION

A. Subcommittee Reports

City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
Stadium Celebration (Shammas/Phillips)

B. Discipline with Respect to Alcohol and Drugs at PGHS
Recommendation: (Matt Bell) This item is being presented for discussion

C. CalSTRS Retirement Incentive Program Update
Recommendation: (Robin Blakley) The Board will receive a report on the findings concerning whether the District can offer the CalSTRS Retirement Incentive Program.

D. Instructional Minutes
Recommendation: (Ralph Gómez Porras) The administration recommends that the
Board discuss the issue of Instructional Minutes for the K – 12 District, and recommend direction for staff regarding adjustment of the instructional day, allocation of minutes, program implementation, etc.

E. Board Priorities for 2009/10 Instructional Program Design
Recommendation: (Ralph Gómez Porras) The Board will discuss this item.

F. PGUSD Transportation
Recommendation: (Ralph Gómez Porras) The Board will continue the discussion of
PGUSD transportation.

X. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS

Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

XI. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

May 21
Bell Schedule

TBA
Class Size Guidelines
Declining Enrollment Committee
Policy on Grounds and Maintenance
Traffic Safety
Year end review of Special Board meetings with Staff and Students
Zero Waste Lunch Program

XII. ADJOURNMENT