PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees .
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, May 7, 2009

TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Robert Down Elementary School
485 Pine Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations
2. CSEA negotiations
3. Superintendent’s Evaluation

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations

2. CSEA negotiations

3. Superintendent’s Evaluation

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. PRESENTATION

Robert Down Elementary – Principal Linda Williams

VI. BREAK OUT SESSIONS

Once a year, Board meetings are held at all school sites. This provides administration and staff with an opportunity to showcase their school’s accomplishments through presentations and discussions. Board members will conduct break-out sessions to talk with staff about student programs and projects. This is an opportunity for open dialogue. The public are invited to attend.

Board members will report out on their individual break out dialogues.

VII. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.



VIII. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of April 2, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Certificated Assignment Order # 15
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 15.

C. Classified Assignment Order # 14
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 14.

D. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

E. Warrant Schedules No. 487
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

F. Revolving Cash Report No. 8
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

G. Cash Receipts Report No. 8
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District policies and procedures and certify that the actions have been appropriately conducted. I recommend Board approval of the Cash Receipts.

H. Approve 2009-10 VEA Perkins Application
Recommendation: (Matt Bell) The Board approve the 2009-2010 VEA Perkins Application
from Pacific Grove High School ROP and Carmel Unified School District.

I. Summer Speech and Language Therapy Contract
Recommendation: (Cynthia Gallo) It is recommended that the Board approve the contract
for speech and language therapy services.

J. Approval of Contract for Services with Aspiranet
Recommendation: (Cynthia Gallo) The Board approve the contract for services with Aspiranet,
a non-public agency providing services to students with autism.

K. Approval of District Office Modular Building Project Bid Award
Recommendation: (Robin Blakley) The Administration will recommend to the Board
the award of the District Office Modular Building contract to a contractor to be determined
through a bid opening on May 6th.

L. Request for Revision of School Painting Project Architect Agreement
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize a revision to the HBFL Architect agreement for coordinating the painting of
Robert Down, Middle School and High School to include an additional $16,000.

M. Approval of Contract for Writing Poetry Program Services – Patrice Vecchione
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve the contract and funding as proposed.

N. PGUSD District Library Improvement Plan 2008-2009
Recommendation: (Carolyn Hawes) The Board approve the 2008-2009 District Library
Improvement Plan.

O. Resolution #851 - Authorizing Application for RETROFIT Grant Application Under
MBUAPCD Lower Emission School Bus Program (LESBP)
Recommendation: (Robin Blakley)

P. Acceptance of Middle School Music Room/Auditorium Project and Approval of
Change Orders 1 – 4
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve contract change orders (1-4) and accept the Middle School Music Room/Auditorium
project as being complete, authorize the filing of a Notice of Completion, subject to the completion
of remaining punchlist items as identified by the architect within the remaining thirty-five(35)
day period and authorize a final payment to be made at such time the items are completed.

IX. PUBLIC HEARING

PGTA Sunshine topic – 2009-10 School Year

X. ACTION/DISCUSSION

A. Approval of One Topic to the PGTA/PGUSD Sunshine List – 2009/10
Recommendation: (Ralph Gómez Porras) The District recommends adoption of the
sunshine topic for the 2009-10 PGTA/PGUSD negotiations.

B. Resolution No. 845 - Week of the School Administrator
Recommendation: (Billie Mankey) The Administration recommends the Board adopt
Resolution No. 845 proclaiming May 11, 2009 “Day of the School Administrator.”

C. Resolution No. 846 - Classified School Employees Week
Recommendation: (Billie Mankey) The Administration recommends the Board adopt
Resolution No. 846 proclaiming Classified School Employee Week May 17th –23rd, 2009.

D. Resolution No. 847 – California Day of the Teacher
Recommendation: (Billie Mankey) The Administration recommends the Board adopt
Resolution No. 847 proclaiming May 13th, 2009 “California Day of the Teacher”
E. Resolution No. 848 Approving Layoff of Certificated Employees
Recommendation: (Billie Mankey) The Administration recommends that the Board adopt
Resolution No. 848 to reduce certificated services for the 2009-2010 school year.

F. Resolution #849, Reduction of Classified School Services
Recommendation: (Billie Mankey) The administration recommends that the Board adopt
Resolution #849 in order to reduce classified services.

G. Increase Contract with Central Coast Kids and Families
Recommendation: (Cynthia Gallo) It is recommended that the Board approve the
contract and additional funding.

H. 2008/09 General Fund Budget Revision #9
Recommendation: (Robin Blakley) The District Administration recommends approval
of the proposed budget revisions as presented.

I. Resolution #850 Certifying Parcel Tax Compliance with State Law
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve the Resolution as proposed.

J. Authorization to Solicit Bids for Adult School Measure D Project
Recommendation: (Robin Blakley) The Administration recommends that the Board
authorize the Administration, working with HBFL Architects, to solicit bids for the
Adult School Measure D project consistent with the previously plans.

K. Calvary Christian High School Request for Lease Agreement Revision
Recommendation: (Robin Blakley) The Administration recommends that the Board
direct that a lease payment restoration plan be developed with the Calvary Christian
High School to insure that they have repaid all outstanding lease payments to the District
on or before June 30, 2009.

L. Review of Bus Ridership and Approval of Bus Fee for Balance of Year
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve a bus fee of $20 for the balance of the school year for new bus riders.

XI. INFORMATION/DISCUSSION

A. Subcommittee Reports
City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
Stadium Celebration (Shammas/Phillips)

B. IMPACT for Youth Presentation of the California Healthy Kids Survey
Recommendation: (Catherine McAweeney) Janet Myer and Lori Aiello, from IMPACT
for Youth, will be presenting results of the California Healthy Kids Survey.
C. Instructional Minutes
Recommendation: (Ralph Gómez Porras) The administration recommends that the
Board discuss the issue of Instructional Minutes for the K – 12 District, and recommend
direction for staff regarding adjustment of the instructional day, allocation of minutes,
program implementation, etc.

D. Board Priorities for 2009/10 Instructional Program Design
Recommendation: (Ralph Gómez Porras) The Board will discuss this item.

E. 2009-10 Student Handbooks
Recommendation: (Ralph Gómez Porras) The Board accept draft 2009/10 Student Handbooks
for review and discussion.

XII. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS

Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

XIII. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

May 21
Bell Schedule

TBA

Athletic budget update
Board Bylaws, Policies and Regulations Updates
Class size guidelines
Curriculum update
Declining Enrollment Committee
Music budget update
Policy on Grounds and Maintenance
Traffic safety
Year end review of Special Board meetings with Staff and Students
Zero Waste Lunch Program

XIV. ADJOURNMENT