PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees .
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, May 21, 2009

Please note that the starting time for the Open Session is ONE HOUR EARLIER THAN NORMAL.

TIME: 6:00 p.m. Open Session

LOCATION: Pacific Grove High School [map]
615 Sunset Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Pledge of Allegiance

II. EMPLOYEE RECOGNITION AND RETIREMENT RECEPTION

III. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

IV. PRESENTATION
Pacific Grove High School – Principal Matt Bell

V. BREAK OUT SESSIONS
Once a year, Board meetings are held at all school sites. This provides administration and staff with an opportunity to showcase their school’s accomplishments through presentations and discussions. Board members will conduct break-out sessions to talk with staff about student programs and projects. This is an opportunity for open dialogue. The public are invited to attend.

Board members will report out on their individual break out dialogues.

VI. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VII. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of May 7, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Certificated Assignment Order # 17
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 17.

C. Classified Assignment Order # 16
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 16.

D. Declaring Various Textbooks as Surplus Property
Recommendation: (Robin Blakley) The Administration recommends that the Board
determine that the identified textbooks are surplus property with a value of less than $2,500
and therefore direct the Assistant Superintendent, or designee, to proceed with the disposal
of the property through donations to a charitable organization (Tanzanian School) or otherwise disposed of.

E. BTSA (Beginning Teacher Support and Assessment Induction Program)
Recommendation: (Billie Mankey and Catherine McAweeney) The administration recommends
that you approve the District’s continued participation in the Monterey County BTSA Induction
Program and the proposed budget for 2009-2010.

F. Approval of After School Enrichment (ASE) Program 2009-2010
Recommendation: (Catherine McAweeney) Administration recommends approval of
the classes scheduled for the 2009-2010 school year.

VIII. ACTION/DISCUSSION
A. Approval of Change Orders 2, 3 and 4 and Acceptance of Measure D High School Stadium
and Parking Lot Project
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
Change Orders 2, 3 and 4, accept the High School Stadium and Parking Lot project as being
complete, authorize the filing of a Notice of Completion, subject to the completion of remaining punchlist items as identified by the architect within the remaining thirty-five (35) day period and
authorize a final payment to be made at such time the items are completed.

B. Parent Attorney Fees per Mediation Agreement
Recommendation: (Cynthia Gallo) It is recommended that the Board approve this contract
for services provided by the attorney of a special education student in the process of reaching
a Special Education Mediation Settlement Agreement.

C. Approval of 2009-10 Community High School Student and Parent Handbook
Recommendation: (Matt Bell, Brad Woodyard) Administration recommends that the
Board review and approve the 2009/10 High School handbook.

D. Approval of 2009-10 High School Student and Parent Handbook
Recommendation: (Barbara Martinez) Administration recommends that the Board review
and approve the 2009/10 High School handbook.

E. Approval of 2009-10 Middle School Student and Parent Handbook
Recommendation: (Mary Riedel) Administration recommends that the Board review and
approve the Middle School handbook.

F. Approval of 2009-10 Robert Down Student and Parent Handbook
Recommendation: (Linda Williams) Administration recommends the Board review and
approve the Robert Down School handbook.

G. Approval of 2009-10 Forest Grove Student and Parent Handbook
Recommendation: (Craig Beller) Administration recommends the Board approve the
changes to the 2008-09 Forest Grove handbook.

H. Approval of Suspension of Closed Campus Policy 5112.5
Recommendation: (Ralph Gómez Porras) The Board provide administration with
direction regarding the policy and regulations for open campus.

IX. INFORMATION/DISCUSSION
A. Subcommittee Reports

City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
Stadium Celebration (Shammas/Phillips)

B. Review of District Music Budget
Recommendation: (Robin Blakley) The Administration recommends that the Board review
the following report concerning the newly created District Music Budget and ask questions and provide direction as appropriate.

X. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS
Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

XI. FUTURE AGENDA ITEMS
A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

June 18
Board priorities for 2009/10 Instructional Program Design

TBA
Board Bylaws, Policies and Regulations Updates
Class Size Guidelines
Curriculum update
Declining Enrollment Committee
Healthy Kids Survey Results
Instructional Minutes - BP/AR
Policy on Grounds and Maintenance
Traffic Safety
Year end review of Special Board meetings with Staff and Students
Zero Waste Lunch Program

XII. ADJOURNMENT