PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Julia Sweigert, Student Rep

DATE: Thursday, June 18, 2009

TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Pacific Grove High School Library [map]
615 Sunset Drive
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations
2. CSEA negotiations
3. Superintendent’s Evaluation
4. Monterey Bay Lease Review
5. Consider Readmittance of Expelled Student 010809
6. Consider Readmittance of Expelled Student 020809
E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations

2. CSEA negotiations

3. Superintendent’s Evaluation

4. Monterey Bay Charter Lease Review

5. Consider Readmittance of Expelled Student 010809

6. Consider Readmittance of Expelled Student 020809

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. PRESENTATION

State Preschool End of Year Report – Diane Berone

VII. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of May 14, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Minutes of May 21, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

C. Certificated Assignment Order # 18
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order # 18.

D. Classified Assignment Order # 17
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order # 17.

E. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

F. Warrant Schedules No. 488
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

G. Revolving Cash Report No. 9
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

H. Cash Receipts Report No. 9
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District policies and procedures and certify that the actions have been appropriately conducted. I recommend Board approval of the Cash Receipts.

I. Pacific Grove High School Single Plan for Student Achievement
Recommendation: (Matt Bell) The administration recommends that the Board approve the
revision to the High School Single Plan for Student Achievement. (Copies of the Plan are
available in the District Office.)

J. Pacific Grove Community High School Single Plan for Student Achievement (SIP) 2009-2010
Recommendation: (Matt Bell) The Board approve the Pacific Grove Community High School’s
Site Improvement Plan to allow the spending of previously allocated funds. (Copies of the Plan are available in the District Office.)

K. PGMS Single School Plan for 2009-2010
Recommendation: (Mary Riedel) The Middle School Site Council recommends approval of
Single School Plan for 2009-2010. (Copies of the Plan are available in the District Office.)

L. Robert H. Down Elementary School Single Plan for School Achievement
Recommendation: (Linda Williams) Approval of the 2009-10 Robert H. Down Single Plan
for School Achievement (SPSA) and related budget items. (Copies of the Plan are available
in the District Office.)

M. California High School Exit Exam Waiver Request
Recommendation: (Matt Bell) The administration recommends that the Board approve the
request to waive the requirement to pass the English/Language Arts portion of the CAHSEE
for a student at Pacific Grove High School.

N. MCOE Special Education Billback Agreement Approval
Recommendation: (Ralph Gómez Porras) It is recommended that the Board approve the current proposed 2009/10 and 2010/11 MCOE Special Education Billback Agreement.

O. Preferred Meals Systems Contract Renewal – 2009/10
Recommendation: (Robin Blakley) The Administration recommends that the Board authorize
the contract renewal with Preferred Meal Systems for the 2009/10 school year.

P. Approval of Professional Service Agreement for Construction Legal Counsel
Recommendation: (Robin Blakley) The Administration recommends that the Board authorize execution of the Professional Services Agreement between the Pacific Grove Unified School
District and PubliConstruction Law as proposed.

Q. Renewal of School Services Contract for 2009/2010
Recommendation: (Robin Blakley) The District Administration recommends approval of the consortium agreement.

R. Adoption of “Fast Forward Math” Intervention Material, K-8
Recommendation: (Catherine McAweeney) The Administration recommends approval of Harcourt Brace School Publishing, “Fast Forward Math” for math intervention at the K-8 grade levels.

S. Adoption of Prentice Hall Math, Middle School
Recommendation: (Catherine McAweeney) The Administration recommends approval of the
Prentice Hall Math Adoption for Pacific Grove Middle School.

T. Adoption of Prentice Hall Writing and Grammar, High School
Recommendation: (Catherine McAweeney) The Administration recommends approval of
Prentice Hall Writing and Grammar adoption for Pacific Grove High School.

U. Approval of Contract for Services - Lozano Smith
Recommendation: (Ralph Gómez Porras) The Administration recommends that the Board
approve the contract and funding as proposed.

V. Contract for Special Education Legal Services with Fagen, Friedman & Fulfrost
Recommendation: (Ralph Gómez Porras) The Administration recommends that the Board of Education approve the contract and funding as proposed.

W. Comprehensive Educations Services (ACES) Contract
Recommendation: (Cindy Gallo) It is recommended that the Board approve the contract
with ACES, as outlined.

X. Contract for Speech and Language Therapy Services
Recommendation: (Cindy Gallo) It is recommended that the Board approve the contract
and funding as proposed.

Y. Contract with Visiting Nurse’s Association
Recommendation: (Cindy Gallo)It is recommended that the Board approve the contract
and funds as proposed.

VIII. PUBLIC HEARING

2009/10 Budget

IX. ACTION/DISCUSSION

A. 2008/09 General Fund Budget Revision #10
Recommendation: (Robin Blakley) The District Administration recommends approval of
the proposed budget revisions as presented.

B. Adoption of 2009/10 Budget
Recommendation: (Robin Blakley) The Administration recommends that the Board adopt the
2009/10 budget as presented and defer creating any additional financial commitments until information can be provided concerning the validity of the local property tax projections and clarification of State budgetary impacts.

C. Resolution No. 852, November 3, 2009 School Board Election
Recommendation: (Ralph Gómez Porras)Administration recommends that the Board of Educationpass Resolution No. 852 to participate in the November 3, 2009 election in Monterey County.

D. Approval of Revised Service Contract for Division of State Architect (DSA) Inspection
Services for Adult School Project with REI & Associates
Recommendation: (Robin Blakley) The Administration recommends that the Board authorize the execution of a contract revision for DSA inspection services for the Adult School Modernization project with REI, Cameron Edwards, as proposed.

E. Approval of Adult School Modernization Project Bid Award
Recommendation: (Robin Blakley) The Administration will recommend to the Board the award
of the Adult School Modernization Project contract to a contractor to be determined through a bid opening on June 15th.

F. Request for Revision of Monterey Bay Charter School Lease Agreement
Recommendation: (Robin Blakley) The Administration recommends that the Board authorize
a revision of the Monterey Bay Charter School lease agreement to only allow a reduction in the
lease rate proportional to reductions in State Charter School funding beginning in 2008/09.

G. Contracts for Special Education Services 2009-10
Recommendation: (Cindy Gallo) It is recommended that the Board approve the Contracts

H. Approval of Revised Board Policy 5112.5 – Open/Closed Campus for 2009/10, First
and/or Final reading.
Recommendation: (Ralph Gómez Porras) The Board approve the revised policy.

X. INFORMATION/DISCUSSION

A. Subcommittee Reports

City/District (Phillips/Sollecito)
Communication Committee (Bray/Shammas)
Community Human Services (Phillips)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
B. Review of District Music Budget
Recommendation: (Robin Blakley) The Administration recommends that the Board review
the following report concerning the newly created District Music Budget and ask questions and provide direction as appropriate.

C. Special Education Update
Recommendation: (Cindy Gallo) The Board will hear a review of special education programs
and costs for the 2008-2009 school year and an outline of future issues being addressed. Handoutswill be provided at the Board meeting.

XI. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS

Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

XII. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

Board Bylaws, Policies and Regulations Updates
Board priorities for 2009/10 Instructional Program Design
Class Size Guidelines
Curriculum update
Declining Enrollment Committee
Healthy Kids Survey Results
Instructional Minutes - BP/AR
Policy on Grounds and Maintenance
Traffic Safety
Year end review of Special Board meetings with Staff and Students
Zero Waste Lunch Program

XIII. ADJOURNMENT