Pacific Grove Unified School District
Note: This web page is a copy of the officially released Board of Education Agenda.
Updates are made here as soon as possible. Address any questions to the Superintendent, Dr. Ralph Porras,
or call the District Office at 831-646-6510.
Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION SPECIAL MEETING
Trustees Mike Niccum, President
Beth Shammas, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep
DATE: Thursday, October 9, 2008
TIME: 7:00 p.m. Open Session
LOCATION: Pacific Grove High School Library
615 Sunset Drive Pacific Grove CA 93950
The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.
Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.
AGENDA AND ORDER OF BUSINESS
I. OPENING BUSINESS
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Adoption of Agenda
II. INFORMATION/DISCUSSION
Measure D Project Status Recommendation: (Robin Blakley) The Administration recommends that the Board review the status of the various Measure D projects and request additional information as needed.
III. ADJOURNMENT
Board Item Description
SUBJECT:Measure D Project Status
PERSON(S) RESPONSIBLE: Robin Blakley, Asst. Supt. for Business Services
RECOMMENDATION:
The Administration recommends that the Board review the Status of the various Measure D projects and request additional information as needed.
BACKGROUND:
In June 2008, the Board approved the Scopes of Work for each of the schools for work to be conducted under the Measure D project (pages 3 - 4). Within this process a budget was also assigned to each Scope of Work. Subsequent to that time the Administration, architects and site committees have been working on the design of each of the projects prior to being brought back to the Board for review and approval. Following that, the approved plans will be submitted to the Division of the State Architect for approval prior to going to bid. After the bid, the proposed contract awards will again be brought back to the Board for review and approval. As the Board is aware, some projects have proceeded through that process already, including the window replacement, High School Stadium reconstruction, Middle School Music Room and Auditorium remodeling etc. Some other projects have been able to proceed because they did not require Division of State Architect approval, such as, pool repairs, digital music room implementation, art room remodel etc.
INFORMATION:
The attached pages (5 - 11) identify the various projects as identified within the adopted Scope of Work and their current status. Following those pages is a status report showing the financial status of project expenditures to date (pages 12 – 15). Finally, attached is a summary of estimated time lines for the major projects (page 16). Architects Rick Fedelem of HBFL and Ken Yamauchi of HY Architects will be present at the meeting to assist the Board in understanding the status of the various projects. Also present will be Cameron Edwards who is acting as an assistant in project coordination and as the State Certified Inspector on projects that require such inspection. The following is a brief summary of the status of the various projects:
1. Adult School
a) Windroom Project – Flooring replacement and window installation have been completed. Doors and a
patio are to be installed in the next 30 days.
b) The balance of the Adult School improvements including restrooms, portable installation, parking lot,
driveway improvements etc. are in the design process and will be brought back to the Board on Nov. 20th
prior to submittal to the State.
2. Community High School
a) Outdoor Education Center is nearing completion. Asphalt cutouts have been completed, soil installed,
fencing installed and a shed located within the enclosure donated by the Pacific Oaks Children’s Center.
b) The fume hood for the art room will be installed later this week and early next week.
c) Flooring has been completed.
d) Furniture and equipment is in the process of installation.
e) Remaining counter and science sink work is being designed and planned to be ready for quotes by Oct.
30th.
3. Forest Grove School
a) The modernization project is in design and will be brought to the Board for approval on Nov. 20th. b) Furniture and equipment is in the process purchasing.
4. Middle School
a) The music room/auditorium project is well under way and on schedule for completion April 2009.
b) The track improvement project is proposed to be brought to the Board on Oct. 23rd for approval and
authorization to bid.
c) Balance of the modernization project is in design and will be brought to the Board for approval Nov.
20th.
5. District Office/Maintenance Project
a) Is in design with plans and a budget discussion to be presented to the Board for consideration on Oct. 23rd.
6. High School
a) Digital Music Room has been completed.
b) Art room fume hood has been completed. Tables to be installed next week.
c) The pool filter installation has been completed.
d) Furniture and equipment is in process.
e) Stadium is in excess of 30% complete and on schedule for completion in April 2009.
7. Security Cameras
This project encompassing all the K-12 sites is in design and will be brought to the Board on Nov. 20th for approval prior to going to bid.
FISCAL IMPACT:
By design all projects are being kept within the budget allocated to them by prior Board action. Only if the scope of work can not be completed within the defined budget will a request for additional funding be brought back to the Board for consideration.
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Last updated: 10/9/08
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