PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
ANNUAL ORGANIZATIONAL MEETING AND REGULAR MEETING

Trustees .
Mike Niccum, President
Beth Shammas, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Brandon Cepress, Student Rep

DATE: Thursday, December 11, 2008

TIME: 6:30 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Pacific Grove High School (Library)
615 Sunset Avenue
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA Negotiations Preparation
2. Legal Matter

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION
III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA Negotiations Preparation

2. Legal Matter

B. Pledge of Allegiance

IV. ANNUAL ORGANIZATIONAL MEETING
As required by Education Code Section 35143

A. Election of President to Serve for One-Year Period

Public comment:

B. Election of Vice-President/Clerk to Serve for One-Year Period

Public comment:

C. Determination of Dates, Time and Location of Regular Meetings
It is recommended that the Board of Education set the 1st and 3rd Thursdays of each month as
Regular Board meetings. Meetings will be held at 7:00 p.m. at Pacific Grove High School Library,
or another District school site.

Public comment:

D. Approval of Resolution No. 834
Recommendation: (Ralph Gomez Porras) It is recommended that the Board of Education approve
Resolution No. 834 Designating Authorized Agent to Sign School Orders.

E. Designation of Committee Representatives:
1. Community Human Services
2. City/District
3. ROP
4. Monterey County School Board Exec. Comm.

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of November 13, 2008 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Minutes of November 20, 2008 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

C. Certificated Assignment Order #8
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order #8.

D. Classified Assignment Order #8
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order #8.

E. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

F. Warrant Schedules No. 482
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

G Revolving Cash Report No. 3
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

H. Cash Receipts Report No. 3
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District
policies and procedures and certify that the actions have been appropriately conducted. I
recommend Board approval of the Cash Receipts.

I. Out of State/Overnight
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the request as presented.

J. Approval of Contract for Writing Poetry Program Services – Patrice Vecchione
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.

K. Approval of Resolution #835 - CalPERS - to Meet New IRS Requirement
Recommendation: (Robin Blakley) The Administration recommends that the Board adopt
Resolution $835 to meet IRS requirements concerning District contribution to the CalPERS
retiree program.

L. Acceptance of Quarterly Treasurer’s Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept
the report as submitted by the County Treasurer.

M. CSUMB Teacher Internship Program/Memorandum of Understanding
Recommendation: (Billie Mankey) The administration recommends the approval of California
State University, Monterey Bay’s Memorandum of Understanding for partnering in their Teacher Internship Program.

N. Authorization to Lease/Purchase Wheelchair Lift Bus
Recommendation: (Robin Blakley) The Administration recommends that the Board authorize
the lease/purchase of a 22 passenger bus with wheelchair lift from A-Z Bus Sales.

O. High School Minimum Days for 2008-09 School Year
Recommendation: (Matt Bell) To approve High School minimum days for student testing purposes.

P. Approval of Contract for Services – Margie Anderson
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.

VII. PUBLIC HEARING

PGUSD/PGTA Sunshine Topics

VIII. ACTION/DISCUSSION

A. Approval of PGTA/PGUSD Sunshine List – 2008/09
Recommendation: (Ralph Gómez Porras) The District recommends adoption of the sunshine
topics for the 2008-09 PGTA/PGUSD negotiations.

B. Approval of PGUSD/PGTA Sunshine Topics – 2008/09
Recommendation: (Ralph Gómez Porras) The District recommends adoption of the sunshine
topics for 2008-09 PGUSD/PGTA negotiations.

C. Approval of High School Measure D Project Final Plans – Allowing Submittal to Division
of State Architect
Recommendation: (Robin Blakley) The Administration recommends that the Board approve of the High School Measure D project plans to include the items identified in the attached Exhibit A and inthe documents as presently by the project architect – allowing submittal to the State Architect.

D. Discuss Board Priorities for the 2009-10 Instructional Program Design
Recommendation: (Ralph Gómez Porras) It is recommended that the Board engage in a
discussion regarding priorities for the planning and implementation of the 2009-10 instructional program including review of the start up this year, review of new special programs, review of
facility use, and review of staffing.

E. 2009/10 School Year Calendar
Recommendation: (Billie Mankey) The Administration recommends that the Board approve
calendar proposal #2 as the 2009–2010 school year calendar or direct staff to other calendar options.

F. Approval of Proposed 2008/09 Budget Reductions - Adjustments and Initial Discussion of
2009/10 Budget Reductions/Adjustments
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the proposed 2008/09 budget reductions and adjustments and review and provide direction as appropriate concerning initially proposed 2009/10 reductions and adjustments.

G. First Interim Report
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the
First Interim financial report and adopt a positive certification indicating that the District will be able tomeet its financial obligations for the remainder of this fiscal year, however, based on current forecasts, adjustment to the budget will need to be made to meet its multi-year commitments.

H. Approval of 2009/10 Budget Calendar/Process
Recommendation: (Robin Blakley) The District Administration recommends that the Board
approve the calendar as proposed.

I. 2008-09 General Fund Budget Revision #5
Recommendation: (Robin Blakley) The District Administration recommends approval of the
proposed budget revisions as presented.

J. Approve Consolidated District Music Program Budget and Administrative Oversight
Recommendation: (Ralph Gómez Porras, Robin Blakley, Billie Mankey, Catherine McAweeney)
The Administration recommends that the Board approve the proposed consolidation of the District Music program budget (as identified in Tables 1 and 2) and assign program oversight responsibility to the district Director of Curriculum.

K. Approval of Measure D Track Project

1. Approval of New Board Policy 7112 Regarding Environmentally Preferable Purchases
and Practices, First and/or Final Reading
Recommendation: (Ralph Gómez Porras) Administration recommends the Board approve
the new policy so the district may participate in the Tire-Derived Product Grant Program.

2. Approval of Resolution #836 Authorizing Application for Grant for Use of California
Recycled Tires at the High School Stadium Project
Recommendation: (Robin Blakley) The Administration recommends that the Board approve Resolution #836 authorizing of filing an application for grant funding for the use of California recycled tires at the High School Stadium Project.

L. Award of Contract for Middle School Modular Classrooms
Recommendation: (Robin Blakley) The Administration recommends that the Board award the contract for the purchase of three (3) modular classrooms to Gary Dupnick Manufacturing Inc.
using the open bid through Western Placer Unified School District.

M. 2007/2008 Measure D Audit Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept the
audit as presented.

N. Board Calendar/Future Meetings - New Meeting Times Added
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

IX. INFORMATION/DISCUSSION

A. Subcommittee Reports
Community Human Services (_____________)
City/District (_______________)
ROP (______________)
MC SBA EC(________________)

B. California School Board Association 2008 Annual Meeting
Recommendation: (Ralph Gómez Porras) The Superintendent will provide the Board with a
synopsis of what he learned at the 2008 CSBA Conference.

X. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

January 15
Adult School Master Development Plan

January 22
Special Board meeting with secondary staff regarding instructional programs

tbd
Board meeting minutes format
Bell schedule
Board bylaws
Instructional minutes
Policy on Grounds – landscaping and maintenance

XI. ADJOURNMENT