PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Julia Sweigert, Student Rep

DATE: Thursday, September 3, 2009

TIME: 6:00 p.m. Closed Session
7:00 p.m. Open Session

LOCATION: Pacific Grove High School Library
615 Sunset Drive
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 435 Hillcrest Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

1. PGTA negotiations
2. CSEA negotiations
3. Superintendent’s Evaluation
4. Liability Claim #420291

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

1. PGTA negotiations
2. CSEA negotiations
3. Superintendent’s Evaluation
4. Liability Claim #420291

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of Aug 20, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

C. Certificated Assignment Order #3
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order #3.

D. Classified Assignment Order #3
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order #.

E. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.

F. Warrant Schedules No. 491
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.

G. Revolving Cash Report No. 1
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.

H. Cash Receipts Report No. 1
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District policieand procedures and certify that the actions have been appropriately conducted. I recommend Board approval of the Cash Receipts.

I. Chapman University Teacher Internship Program
Recommendation: (Billie Mankey) The administration recommends the approval of partnering
with Chapman University in their Single Subject, Multiple Subject, and Education Specialist
Internship Program.

J. Chapman University College Partnership Agreement
Recommendation: (Billie Mankey) The administration recommends the approval of partnering
with Chapman University offering their courses to district employees at a 10% tuition discount.

K. Contract for Services – IMPACT
Recommendation: (Catherine McAweeney) The administration recommends renewal
of the contract.

L. Liability Claim #420291
Recommendation: (Robin Blakley) The Administration recommends that the Board reject
the claim as recommended by the insurance administrators.

M. Out of State/Overnight
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the request as presented.

N. Acceptance of Measure D Security Camera Project
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
contract change orders (1-2) and accept the Measure D Security Camera project as being substantially complete, authorize the filing of a Notice of Completion, subject to the completion of remaining punchlist items as identified by the architect within the remaining thirty-five(35) day period and
authorize a final payment to be made at such time the items are completed.

VII. ACTION/DISCUSSION

A. Renewal of Board Goals and Superintendent Goals
Recommendation: (Ralph Gómez Porras) The Board approve the goals for the 2009/10
school year.

B. 2009/10 General Fund Budget Revision #3
Recommendation: (Robin Blakley) The District Administration recommends approval of the
proposed budget revisions including re-appropriation of “carryover” allocations from 2008/09.

C. Revision of Board Policy and Regulation 5117 and 5117.1, Interdistrict Attendance
First and/or Final Reading
Recommendation: ((Robin Blakley) The Administration recommends that the Board approve
the revised policy and regulation, deleting sections that are no longer relevant due to the passage
of time. Also deleting duplicate Regulation 5117.1.

D. Proposal for Use of ARRA/IDEA Funds
Recommendation: (Cynthia Gallo) It is recommended that the Board review and approve
this proposal or provide additional direction for use of these funds.

E. Review of Enrollment
Recommendation: (Robin Blakley) The Board will review current enrollment information
and provide direction if needed.

F. Review of Bus Ridership
Recommendation: (Robin Blakley) The Board will review current bus ridership information
and provide direction if needed.

VIII. INFORMATION/DISCUSSION

A. Subcommittee Reports

City/District (Phillips/Sollecito)
Community Human Services (vacant)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
B. Board Bylaws – First Reading
Recommendation: (Ralph Gómez Porras) Board members will begin the discussion of
reviewing and updating their Bylaws.

IX. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS

Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

X. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

September 17
Review of Test Scores
Policy on Grounds and Maintenance

(unassigned)
Class Size Guidelines
Curriculum update
Declining Enrollment Committee
Healthy Kids Survey Results
Instructional Minutes - BP/AR
Traffic Safety
Year end review of Special Board meetings with Staff and Students
Zero Waste Lunch Program

XI. ADJOURNMENT