PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Trustees
Beth Shammas, President
Mike Niccum, Clerk
Jessie Bray
Bill Phillips
Tony Sollecito
Julia Sweigert, Student Rep

DATE: Thursday, September 17, 2009
TIME: 6:45 p.m. Closed Session
7:00 p.m. Open Session
LOCATION: Pacific Grove High School Library
615 Sunset Drive
Pacific Grove CA 93950

The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.

Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 555 Sinex Avenue, Pacific Grove during normal business hours.

AGENDA AND ORDER OF BUSINESS

I. OPENING BUSINESS

A. Call to Order

B. Roll Call

C. Adoption of Agenda

D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.

Personnel matter

E. Public comment on Closed Session items

F. Adjourn to Closed Session

II. CLOSED SESSION

III. RECONVENE IN OPEN SESSION

A. Report action taken in Closed Session

Personnel matter

B. Pledge of Allegiance

IV. COMMUNICATIONS

A. Written Communication

B. Board Member Comments

C. Superintendent Report

V. INDIVIDUALS DESIRING TO ADDRESS THE BOARD

Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.

VI. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.

A. Minutes of September 3, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.

B. Certificated Assignment Order #4
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order #4.

C. Classified Assignment Order #4
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order #4.

D. Instructional Aide Title I Categorical Robert Down Elementary
Recommendation: (Catherine McAweeney) The Administration recommends that the Board
approve the Instructional Aide Title I/Categorical hours at Robert Down Elementary.

E. Contract for Services, Judy Wills
Recommendation: (Catherine McAweeney) The Administration recommends that the Board
approve the Contract for Services with Judy Wills.

F. GATE Coordinator Contract/Sarah Paff
Recommendation: (Catherine McAweeney) The Administration recommends that the Board
approve the GATE Coordinator Contract for Sarah Paff.

G. Declaration of Surplus Property for 2009 Butterfly Parade Bazaar
Recommendation: (Robin Blakley) The administration recommends that the Board declare
the identified property as surplus and authorize sale and disposal in accordance with Board
Policy 3270 in conjunction with the Butterfly Bazaar.

H. Acceptance of Quarterly Treasurer’s Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept
the report as submitted by the County Treasurer.

I. San Jose State University Student Teacher Program
Recommendation: (Billie Mankey) The administration recommends the approval of participating
with San Jose State University Student/Master Teacher Program in the effort to support new teachers
entering the teaching profession.

J. Revision of Board Policy and Regulation 5117 and 5117.1, Interdistrict Attendance
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
the revised policy and regulation, deleting sections that are no longer relevant due to the passage
of time. Also deleting duplicate Regulation 5117.1.

K. Contract with Community Human Services
Recommendation: (Cynthia Gallo) It is recommended that the Board approve this contract
for services.

L. Budget Revision I for PGMS Single School Plan for 2009-2010
Recommendation: (Mary Riedel) Approval of Budget Revision I for PGMS Single School
Plan for 2009-2010.

VII. ACTION/DISCUSSION

A. Architect Agreement Revision – HY Architects
Recommendation: (Robin Blakley) The Administration recommends that the Board approve
an increase in the architectural fees for the District Office/Maintenance Facility in the amount
of $13,150 to cover previously approved structural and civil engineering issues.

B. Approve Resolution #856 Gann Limits for 2008/09 and 2009/10
Recommendation: (Robin Blakley) The District Administration recommends approval of the
Gann Limit calculation as contained in Resolution #856.

C. Resolution in Support of the Pacific Grove Library
Recommendation: (Ralph Gómez Porras) The Board approve Resolution #857 to indicate
its support of a special tax that would provide continued funding to maintain the Pacific
Grove Library.

D. Approval of Unaudited Actual Financial Report 2008/09
Recommendation: (Robin Blakley) The Administration recommends that the Board
accept the unaudited actual financial report and authorize its filing with the County.

VIII. INFORMATION/DISCUSSION

A. Subcommittee Reports

City/District (Phillips/Sollecito)
Community Human Services (vacant)
MCSBEC (Niccum/Shammas)
ROP (Sollecito/Niccum)
B. Board Bylaws
Recommendation: (Ralph Gómez Porras) Board members will continue the discussion of
reviewing and updating their Bylaws.

C. Measure D Project Status
Recommendation: (Robin Blakley) The Administration recommends that the Board review
the Status of the various Measure D projects and request additional information as needed.

D. Revision to BP/AR 7230 – Improvements to District Facilities – First Reading
Recommendation: (Ralph Gómez Porras) The Board review Board Policy and Regulations
7230 and provide direction.

IX. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS

Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.

X. FUTURE AGENDA ITEMS

A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.

B. Future Agenda Items

Oct 1
Curriculum update
Review of Test Scores

(unassigned)
Class Size Guidelines
Declining Enrollment Committee
Healthy Kids Survey Results
Instructional Minutes - BP/AR
Traffic Safety
Special Board meetings with Staff and Students
Zero Waste Lunch Program

XI. ADJOURNMENT