PACIFIC GROVE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION
ANNUAL ORGANIZATIONAL MEETING AND REGULAR MEETING
Trustees .
Mike Niccum
Jessie Bray
Bill Phillips
Tony Sollecito
John Thibeau
Julia Sweigert, Student Rep
DATE: Thursday, December 10, 2009
TIME: 6:30 p.m. Closed Session
7:00 p.m. Open Session
LOCATION: Pacific Grove High School (Library)
615 Sunset Avenue
Pacific Grove CA 93950
The Board of Education welcomes you to its meetings, which are regularly scheduled for the first and third Thursdays of the month. Regular Board Meetings shall be adjourned by 10:00 pm, unless extended to a specific time determined by a majority of the Board. This meeting may be extended no more than once and may be adjourned to a later date. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent at least two days before the meeting date.
Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this agenda will be made available for public inspection in the District Office located at 555 Sinex Avenue, Pacific Grove during normal business hours.
REVISED AGENDA AND ORDER OF BUSINESS
I. OPENING BUSINESS
A. Call to Order
B. Roll Call
C. Adoption of Agenda
D. Identify Closed Session Topics
The Board of Education will meet in Closed Session to consider matters appropriate for Closed Session in accordance with Education and Government Code.
1. Personnel Matter
2. Legal Matter
E. Public comment on Closed Session items
F. Adjourn to Closed Session
II. CLOSED SESSION
III. RECONVENE IN OPEN SESSION
A. Report action taken in Closed Session
1. Personnel Matter
2. Legal Matter
B. Pledge of Allegiance
IV. ANNUAL ORGANIZATIONAL MEETING
As required by Education Code Section 35143
A. Administer Oath of OfficeB. Election of President to Serve for One-Year Period
(Note: nominations do not need a “second.”)
Public comment:
C. Election of Vice-President/Clerk to Serve for One-Year Period
(Note: nominations do not need a “second.”)
Public comment
D. Determination of Dates, Time and Location of Regular Meetings
It is recommended that the Board of Education set the 1st and 3rd Thursdays of each month
as Regular Board meetings. Meetings will be held at 7:00 p.m. at Pacific Grove High School
Library, or another District school site.
Public comment
E. Approval of Resolution No. 860
Recommendation: (Ralph Gomez Porras) It is recommended that the Board of Education
approve Resolution No. 860 Designating Authorized Agent to Sign School Orders.
F. Designation of Committee Representatives:
MCSBEC _____________
ROP _____________
V. COMMUNICATIONS
A. Written Communication
B. Board Member Comments
C. Superintendent Report
VI. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Public comment on any item of interest to the public that is within the Board’s jurisdiction will be heard. The Board may limit comments to no more than three (3) minutes for each agenda or non-agenda item; a total time for public input on each item is 20 minutes, pursuant to Board Policy 9323. Public comment will also be allowed on each specific action item prior to Board action thereon. This meeting of the Board of Education is a business meeting of the Board, conducted in public. Please note that the Brown Act limits the Board’s ability to respond to public comment. The Board may choose to direct items to the Administration for action or place an item on a future agenda.
VII. CONSENT AGENDA
Items listed under the Consent Agenda are considered to be routine and/or may have been discussed at a previous Board meeting. There is no discussion of these items prior to the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended.
A. Minutes of November 5, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.
B. Minutes of November 12, 2009 Regular Board Meeting
Recommendation: (Ralph Gómez Porras) Approval of minutes as presented.
C. Certificated Assignment Order #8
Recommendation: (Billie Mankey) The administration recommends adoption of
Certificated Assignment Order #8.
D. Classified Assignment Order #8
Recommendation: (Billie Mankey) The administration recommends adoption of
Classified Assignment Order #8.
E. Acceptance of Donations
Recommendation: (Robin Blakley) The District Administration recommends that
the Board approve acceptance of the donations.
F. Warrant Schedules No. 494
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I
certify that I have reviewed the attached warrants for consistency with the District’s budget,
and purchasing and accounting practices and therefore, recommend Board approval.
G. Revolving Cash Report No. 4
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the Revolving Cash payments for consistency with District budget policy and accounting practices and certify their consistency and recommend approval of the payments by the Board.
H. Cash Receipts Report No. 4
Recommendation: (Robin Blakley) As Assistant Superintendent for Business Services, I have reviewed the receipt and deposit of the identified Cash Receipts for consistency with District policies and procedures and certify that the actions have been appropriately conducted. I recommend Board approval of the Cash Receipts.
I. Student Teacher Contract
Recommendation: (Billie Mankey) The administration recommends the approval of University
of Phoenix Student Teaching Agreement.
J. Acceptance of Quarterly Treasurer’s Report
Recommendation: (Robin Blakley) The Administration recommends that the Board accept the
report as submitted by the County Treasurer.
K. Ratification of Architectural Service Agreement to Provide Landscape Master Plan
Recommendation: (Robin Blakley) The Administration recommends that the Board ratify the execution of an agreement with Bellinger Foster Steinmetz for developing a landscape master
plan for all school sites.
L. Award of Geotechnical Consultant Contract for Middle School Project
Recommendation: (Robin Blakley) The Administration recommends that the Board award the
Middle School Modernization project Geotechnical consultant contract to Pacific Crest Engineers.
M. Approval of Contract for Writing Poetry Program Services – Patrice Vecchione
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the contract and funding as proposed.
N. Approval of Contract for Services – Peninsula Sports Management Group – Middle School
Sports Officiating
Recommendation: (Robin Blakley) For the past several years Peninsula Sports Management
Group has provided umpires and referees for Middle School activities. They are proposing to
provide the same service for the 2009/10 basketball games.
O. Approval of PGTA/PGUSD Sunshine List – 2009/10
Recommendation: (Ralph Gómez Porras) The District recommends adoption of the sunshine
topics for the 2009/10 PGTA/PGUSD negotiations.
REVISED ADDITION: P. Employee Status Change and Job Description
The administration recommends the approval of the reclassification and status change from classified
to confidential and the attached job description. (JOB DESCRIPTION AT END OF THIS AGENDA)
VIII. ACTION/DISCUSSION
A. Approval of 2010/11 Budget Calendar Process
Recommendation: (Robin Blakley) The District Administration recommends that the Board
approve the calendar as proposed.
B. First Interim Report
Recommendation: (Robin Blakley) The Administration recommends that the Board
approve the First Interim financial report and adopt a positive certification indicating that
the District will be able to meet its financial obligations for the remainder of this fiscal year
and the subsequent two fiscal years, based on current forecasts, and revenue and expenditure
assumptions as noted (pages 75-77).
C. Approval of Bench Placement at PG Middle School in Honor of Col. Warren Dunn
Recommendation: (Robin Blakley) The Administration recommends that the Board approve the placement of a bench at the front of the Middle School with a plaque honoring Col. Warren Dunn.
D. Authorization to Bid Remaining Measure D Projects
Recommendation: (Robin Blakley) The administration recommends that the Board authorize
the administration and respective architects to proceed to obtain bids on the following projects.
High School Modernization Phases II – IV
Robert Down and Forest Grove Modernization Projects
Middle School Modernization and District Office/Maintenance Facility Project
IX. INFORMATION/DISCUSSION
A. Sub Committee Reports
MCSBEC
X. ACTION/DISCUSSION – BOARD CALENDAR/FUTURE MEETINGS
Board Calendar/Future Meetings
Recommendation: (Ralph Gómez Porras) The Board review and possibly modify meeting
dates on the attached calendar and determine, given information from the Administration,
whether additional Board dates or modifications need to be established.
XI. FUTURE AGENDA ITEMS
A. Discussion of Future Agenda Items
Recommendation: (Ralph Gómez Porras) The Board review each request for a future agenda
item and direct Administration to placement of the agenda item on an upcoming Board agenda.
B. Future Agenda Items
January
Class size guidelines
Curriculum update
Special meeting with staff and students
(unassigned)
Impact of declining enrollment report
Healthy kids survey results
Traffic safety
XII. ADJOURNMENT
TEXT OF THE PROPOSED JOB DESCRIPTION REFERENCED IN ITEM "P" OF THE CONSENT AGENDA:
=====BEGIN=======
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
JOB DESCRIPTION
POSITION TITLE: PERSONNEL SPECIALIST
DEFINITION: Under general supervision and at the direction of the Human Resource Administrator
performs highly responsible duties that are confidential, technical and varied in nature providing
overall support to the Human Resource Department and the District.
Confidential employees are those employees who, in the regular course of their duties, have access to, or
possess information relating to, their employer’s employer-employee relation. He/she also performs work of a
confidential nature for the Board of Education during salary negotiation and at other times during the year.
ESSENTIAL FUNCTIONS: Duties may include, but are not limited to the following:
• Provide administrative support in the area of Human Resource that include, but are not limited
to recruitment, testing, personnel information management, volunteers, coaches, employee
orientation, credentialing, compliance and safety training, retirement and benefit workshops.
• Learn, apply, and stay current on school district policies, laws, rules and regulations affecting
hiring procedures and other activities and requirements of the Human Resource Department.
• Independently prepares a wide variety of moderate to difficult clerical and data entry work
including typing, proofreading, creating forms, reports, contracts, communications and
correspondence.
• Act as receptionist to the Human Resource Department, receive incoming phone calls and
provide information regarding the District, its programs and policies, and respond tactfully and
appropriately to difficult calls.
• Maintain files, records, office supplies, and other clerical needs of the department.
• Maintain security of employee records.
• Maintain the District Human Resource web page including, but not limited to forms, recruiting,
announcements, employee bargaining contracts, and employee telephone directory.
• Process purchase orders and track budgets accordingly.
• Maintain accurate records regarding budgets and district programs.
• Using good judgment, maintain budgetary economic efficiency within the department for
purchases and for cost of operations.
• Record and maintain current data entry of professional growth records, credentialing records,TB
clearance, DOJ clearance, photo id badges, staff recognition, seniority and evaluation lists, in
the Human Resource Office.
• Assist with input and maintenance of personnel software systems and personnel files.
• Prepare through research and analysis, statistical data and materials related to collective
bargaining and management of the collective bargaining agreements.
• Under direction, update, print, and disseminate the collective bargaining unit agreements.
• Independently and under the direction of the administrator prepare and process employment
advertisements.
• Independently and under the direction of the administrator prepare for interviews, proctor tests,
create interview packets, and schedule appointments.
• Verify completeness of application and employment packets prior to administrative review.
• Type correspondence following interviews.
• Obtain current software data for all district employees and complete County, State and or
Federal reports as required.
• Maintain the district-automated absence tracking and substitute calling system, records, and
create reports as requested.
• Operate a computer to enter and retrieve information.
• Prioritize workload effectively to meet deadlines.
• Proactively assess, evaluate, create, and with administrator support enact process and
computer applications that streamline and increase internal department efficiency and quality of
operation.
• Attend meetings as required.
• Maintain confidentiality.
• Other duties as assigned.
Ability to:
• Read, understand the scheduling and educational program requirements of the District, and the
state, and apply with good judgment the policies, rules, procedures, and techniques applicable
to the position.
• Communicate clearly, both orally and in writing; understand and carry out oral and written
instructions.
• Work under pressure and with frequent interruptions.
• Ability to multi-task and see projects through to completion.
• Establish and maintain effective relationships with those contacted in the course of work.
• Perform complex and varied tasks.
EDUCATION AND EXPERIENCE:
• Completion of the twelfth grade.
• Three years of verifiable work experience encompassing increasingly responsible clerical
experience and computer skills using a variety of software and database applications.
• Basic principles of computer networks and operations is desirable.
• College degree and or coursework in human resource, business and/or computer programs is
desirable
PHYSICAL REQUIREMENTS: of this position are, but not limited to the following:
Ability to:
• Sit for extended periods of time.
• Stand in one area for extended periods of time.
• Stand and walk for extended periods of time.
• Ascend and descend steps.
• See for the purpose of observing accuracy of reports and documents
• Hear and understand speech at normal levels.
• Communicate so others will clearly understand normal conversation.
• Communicate using the telephone and radio.
• Push/pull, squat, turn, twist, bend, and stoop.
• Lift and carry 20 lbs.
• Reach in all directions.
• Think clearly and rationally to solve problems, make good judgments and decisions.
• Perform the essential functions of this position in an accurate, neat, timely fashion
• Ability to meet the travel requirements of this position.
WORKING CONDITIONS:
Office working environment subject to sitting at a desk for long periods of time, bending, crouching,
or kneeling at files, pushing/pulling of file drawers, reaching in all directions, and prolonged periods
of time working at a computer terminal.
LICENSE OR CERTIFICATES:
• Valid California Driver’s license.
• Valid Typing Certification of 45 net words per minute.
• Valid CPR/First Aid Certification desirable.
NOTE: This list of essential functions and physical requirements is not exhaustive and may be
supplemented as necessary in accordance with the requirements of the job. Pacific Grove Unified
School District adheres to the provisions of the Americans with Disabilities Act regarding reasonable
accommodation procedures.
Date of Board Adoption: Nov. 03, 2005 (ref 5298.2)
Revised and Approved: December 14, 2006,______________
======END=======