Pacific Grove Unified School District
Minutes from District Communication Meeting, 4–5–06
Members Present:
Janice Russo Adult School
Sue Lovelace District Office
Jane Leatham Forest Grove
Gail Root Adult School/Parents Place
Patrick Perry District Office
Members Absent:
Juliana Dacuyan Robert Down
Diana Rookstool Middle School
Terry Schaeffer High School
Elaine DeMarco Middle School
Pat Perry began the meeting at 3:35 pm. The agenda, which included five items, was reviewed. The following is a summary by topic.
1. Instructional Calendar
It was noted that the 2006–07 instructional calendar had been approved and was out at school sites. A question was raised regarding the recent addition of a staff development day. It was noted that the day will be May 15th, from 3:30 pm – 6:30 pm for all staff and 3:30 pm – 6:30 pm on the 16th for secondary and 3:30 – 6:30 on the 17th for elementary. Staff will need to attend 2 of the 3 days to have credit given for the one additional day.
2. Long Range Plan Update – Budget Considerations
Questions were raised related to whether the budget considerations noted in the February study session had been included in this year’s budget development process. It was pointed out that it was Item 12–K on the current budget study document that is in process. Development of the Long Range and various components that have been completed were also discussed.
3. Update on Budget Development for 2006–07
An April 6th Board item related to the current status of the 2006–07 budget development was distributed. It was pointed out by the Superintendent that this document is a Board item that will be discussed at the April 6th Board meeting. There have been a number of meetings to develop the budget to date. The February Study Session related to the Long Range Plan was one of these. It was noted that input from Staff and school sites, along with information from the Long Range Plan, are included in the budget discussion for 2006–07.
4. Recommendation from Committee
At a previous meeting, the committee requested that principals overview their site budgets through their site staff. The Superintendent, in a follow up to this request, was to check with principals related to the status of this recommendation. It was noted that the Adult School, the High School and Forest Grove Elementary had shared site budget information at their school sites – the High School, through its department chairs, Forest Grove though its Leadership Team and the Adult School through the various programs and faculty.
It was noted that the Leadership conversation at Forest Grove School had not been transferred to the general staff and that a general staff discussion related to the site budget needed to take place. The Superintendent will forward this information to Principal Joe Bennett.
5. Update on Site Consolidation
It was noted that no additional discussions on this topic were taking place. Sue Lovelace asked questions about information (a rumor) that had been shared with her related to a meeting that had taken place involving all of the secondary faculty. It was noted that this was a status report of a task group that had been working over the last night months related to declining enrollment at the secondary schools. This conversation is now at the school site and a joint committee between the Middle School and the High School has been formed to determine whether common schedule times can be established for next school year: beginning time, nutrition, lunch and ending. This could possibly open up opportunities for shared faculty if that requirement develops.
A second question related to Sage Consulting and the David Avenue and Lighthouse properties was raised. It was noted that appraisal reports on these two properties had been forwarded to the Board of Education and that the work on the appraisals had been completed. At this time, the Board had requested information related the deeds that secured the Lighthouse property. The District is working with the Pebble Beach Corporation on this. No additional work related to these two sites is planned at this time.
6. Measure D Bond
Jane Leatham requested an update on the Measure D Bond for the June 6th election. The general requirements of the Bond were reviewed: $42 million is being requested. This money can be used for site improvements, equipment and furniture. When the Bond is passed in June, the Board of Education will be requested to interview and employ an architect who will assist the District in identifying and developing projects. A draft timeline is as follows:
Draft
Sample Measure D Timeline
2006
June 1 Board invites volunteers for Citizens Oversight Committee (per Ed. Code 15282)
June 6 Bond approved by community
June 15 Board selects Citizens Oversight Committee (must be completed by Aug. 6, 2006)
Board approves planning time line
July No Board meeting – staff on recess
Aug. – Sept. Architect RFP processed, interviews conducted, firm(s) employed.
Oct. – Dec. Study Sessions and general discussions occur to identify initial project(s)
2007
January Board approves project list/schedule
January – February Initial bond sale processed
January – March Architect works with staff to develop plans for first project(s)
March Board approves project plans for initial project(s)
March – April Plans submitted to State
April – June State reviews and approves plans
June Initial project(s) bid
July Contract awarded
The next meeting is scheduled for May 10th at 3:30 p.m. in the District Office.
updated: