DRAFT
Measure D Oversight Committee Meeting Minutes of October 5, 2009

1. The meeting was called to order by Chairman Cameron at 7:02pm.

2. Roll call found the following members present: Alan Cohen, Mark Cameron, Carl Miller, Jim Quinn, Jennifer Jansen, Jean Ottmar, Joe Shammas
Absent: Sam Teel, Henry Nigos, Richard deSaulles
Public Present: None

3. Adoption of Agenda: Motion was made by Ottmar, seconded by Quinn to approve the agenda as submitted. Motion passed 7-0.

Approval of minutes of December 8, 2008: Motion was made by Miller, seconded by Shammas to approve the minutes as submitted. Motion passed 7-0.

Individuals desiring to address the committee: None

Election of Officers: After review of the Bylaws and current Officer situation, it was determined that no election was needed at this particular meeting and the current Officers Chairman Mark Cameron and Vice Chairman Jim Quinn shall remain to complete their term through 2010.

Information/Discussion on Measure D Projects and Funding: Blakley reviewed the status of the various projects indicating that the Adult School project was the major project currently in process, highlighting that action was going to be discussed concerning some landscaping adjacent to the new modular building at the next School Board meeting. Note was also made that all the other projects are currently on hold pending approval from the State Architects Office, which may mean that the schedule provided to the committee and the Board may be further delayed depending on State Architect Office action. Note was also made that the financial advisor has indicated that another Bond issue of $9,000,000 should be possible in March 2010, making the next round of projects possible, assuming that plans have been approved.

Information/Discussion Action – Annual Audit: Blakley reported that the Board has received a proposal from VTD auditors to conduct the annual audit. Following Board approval, the contract will be implemented. The auditors have been asked to expedite the audit in order to allow the committee to complete to its annual review and report.

Information/Discussion Action – Measure X Parcel Tax Citizens’ Committee: Blakley reviewed that the School Board is soliciting volunteers to serve on the oversight committee for the Parcel Tax. He reviewed the basic information concerning the Parcel Tax, noting that the committee is not under the same legal requirements as the Measure D committee, since it was a local option rather than a State legislative requirement. Following discussion the following members indicated interest in servicing on the Measure X committee, with the understanding that committee meetings of that group would be coordinated with Measure D committee: Joe Shammas, Mark Cameron, Carl Miller, Jennifer Jansen, Alan Cohan and Jean Ottmar. [Sam Teel and Henry Nigos also volunteered outside the committee discussion] Jim Quinn indicated that he would decline from volunteering for that additional committee.

Board Member Comments: Member Shammas asked about the reason why a sidewalk was not installed on Fountain adjacent to the recently completed Middle School Track Improvement. Blakley reviewed the complexity and therefore cost associated with installing a sidewalk as part of a public school project with all the associated requirements of handicap compliance. He indicated that discussion was occurring with the Board that possibly the city can conduct the project as a city sidewalk project under less stringent requirements with the District considering paying for that project. Meetings to discuss this possibility have been delayed at this time due to staff changes at the city. Member Ottmar questioned the additional parking congestion occurring on Sinex as parents are using that area more for student drop off and pick up. Blakley indicated that ultimately when the District Office is removed from the site the situation should improve.

Meeting Schedule: Following discussion it was decided that the next committee would be held on November 16 at 7:00pm on condition that the audit had been completed by that time.

Adjournment: The meeting was adjourned by Chairman Cameron at 8:10pm.


Ref: Bond 2006 Measure D Meeting 10-5-09 Minutes

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