Pacific Grove Unified School District
Measure D Minutes
Address any questions to the Assistant Superintendent, Mr. Robin Blakley,
or call the Business Office at 831-646-6509.

Pacific Grove USD
Measure D Oversight Committee Minutes of November 26, 2007

1. The meeting was called to order by Chairman Cameron at 7:00pm.

2. Roll call found the following members present: Alan Cohen, Mark Cameron, Richard deSaulles, Jean Ottmar, Jim Quinn, Sam Teel
Absent: Julia Winslow, Dan Miller, Carl Miller, Jennifer Jansen
Public Present: None

3. Adoption of Agenda: Motion was made by Sam Teel, seconded by Jean Ottmar to approve the agenda. Motion passed 6-0.

Approval of Minutes of 5/4/07: Motion was made by Jim Quinn, seconded by Jean Ottmar to approve the minutes as submitted. Motion passed 6-0.

Individuals desiring to address the committee: None

Information/Discussion: Update on Measure D Projects: Blakley reviewed the status of the various projects and responded to committee questions. The documents used in this report included the Project Status Report of November 16, 2007 and the Project Schedule Summary, also of November 16, 2007. Copies of plans for the Middle School Music Room and Auditorium project and the High School Stadium project were shared with Board members so that they had an understanding of the extent of those projects.

Information/Discussion: Performance Audit: The Performance Audit performed by Capital Program Management Inc. was reviewed by the committee members and noted that the most significant item within the document was the conclusion which states, “all audited expenditures met the performance audit accountability requirements of Proposition 39, therefore, no exceptions are identified”.

Information/Discussion: Annual Report: Chairman Cameron and Blakley reviewed the responsibility of the committee to provide an annual report to the community concerning the Measure D activities. Blakley provided a series of examples of annual reports prepared by other oversight committees from Redwoods Community College District, Ocean View School District, Gavilan College, San Bernardino Community College District and Sunnyvale School District. After extensive discussion, the consensus was to follow the simple format of the Redwoods Community College District report with possible detailing of projects on the back of a single page document and a link to the Measure D website for those wanting additional information. Member Ottmar expressed concern that distribution of the document should be considered as it is put together and thought that possibly developing a format that could be placed in a local paper for distribution would be beneficial. Member Teel indicated concern that the format should be kept simple so that it can be easily read by the community members and easily updated in future years. Chairman Cameron indicated he liked the use of the central graph indicating overall progress towards the draw down of the Bond proceeds. Member Quinn indicated desire to have more project detail than was provided in the Redwoods Community College brochure, even if it meant going to a second page. Member Cohan indicated that the City of Pacific Grove could possibly be used for further distribution of the document. After further discussion, Chairman Cameron appointed Member Ottmar to work with Blakley on preparing a draft of the report for their consideration at the next meeting.

Information/Discussion: Meeting Schedule: The next meeting was set for 7pm on December 10, 2007, to review and hopefully approve the format of the annual report. Blakley is to determine whether a quorum can be available for that meeting.

Adjournment: The meeting was adjourned at 8:00pm by Chairman Cameron

Ref: Bond 2006 Measure D Meeting 11-26-07 Minutes

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