Pacific Grove Unified School District
Measure D Minutes
Address any questions to the Assistant Superintendent, Mr. Robin Blakley,
or call the Business Office at 831-646-6509.

Pacific Grove USD
DRAFT
Measure D Oversight Committee Minutes of December 10, 2007

1. The meeting was called to order by Chairman Cameron at 7:00pm.

2. Roll call found the following members present: Alan Cohen, Mark Cameron, Richard deSaulles, Jean Ottmar, Sam Teel, Carl Miller, Julia Winslow (arrived at Item #6)
Absent: Jim Quinn, Dan Miller, Jennifer Jansen
Public Present: None

3. Adoption of Agenda: Motion was made by Sam Teel, seconded by Carl Miller to approve the agenda. Motion passed 6-0.

Approval of Minutes of 11/26/07: Motion was made by Alan Cohen, seconded by Jean Ottmar to approve the minutes as submitted. Motion passed 5-0, with Carl Miller abstaining due to not being present at that meeting.

Individuals desiring to address the committee: None

Information/Discussion: Update on Measure D Projects: Blakley distributed an updated status report dated December 5 and proceeded to review the status of the various projects, including the addition of information on the status report concerning funds committed through contracts and purchase orders. He also indicated that the various site projects were currently in the design phase with the architects meeting with site committees to review the previously approved project scopes and develop specific program information to allow the specific design of the various parts of the projects. Member Ottmar questioned the microwave project and asking whether it would improve internet access all the way to the classroom. Blakley explained that the connection improvement would just be to the school site, but internal infra-structure work was being reviewed to determine whether additional work needs to be conducted within school sites to improve internet access. Member Cohen questioned the time schedule for the High School project #9 on the status report. Blakley reviewed that schedule but indicated he would check to be sure that it is correct as noted on the summary table. Member Miller asked whether the Board was still having discussions concerning reconfiguration of the District, including the relocation of Middle School grades to the High School. Blakley indicated that there was no such discussion at this time.

Information/Discussion: Committee Annual Report: Members reviewed the proposed report and indicated that they liked the content and layout that Ottmar had developed. Member Cohen requested that his name be correctly spelled in the final document. Member Ottmar asked that the footnote lines be centered to the page. Motion was made by Sam Teel, seconded by Alan Cohen to approve the Annual Report. Motion passed 7-0. The committee then discussed the distribution options for the report. Chair Cameron reviewed the legal requirements for distribution indicating that the responsibility of the committee was to make the report available to the community and post it on the website, but beyond that distribution was at their discretion. Member Ottmar asked that the committee be informed of what the cost of distribution through the press would be as a matter of information at a later date. Motion was made by Carl Miller, seconded by Jean Ottmar to distribute the Annual Report as follows:
Publish document in the Pacific Grove Hometown Bulletin.
Distribute the report to each of the District schools and ask that Principals include the document within their next newsletter.
Post the report on the Measure D website.
Motion passed 7-0. In subsequent discussion, it was noted that the technical work that was needed to format the document had been provided by Bruce Cates, the District’s Technology Coordinator. The committee asked that he be thanked for his support and assistance.

Discussion/Action: Meeting Schedule: After reviewing the status of the various projects and the time schedules, it was decided to set the next meeting for April 28, 2008 at 7:00pm, unless it is determined that an earlier meeting is necessary. Blakley indicated that he will continue to provide the committee with at least the monthly reports concerning the status of projects that are also being provided to the Board and any other additional information that may be of interest to the committee. Blakley noted at this point that one piece of additional information the committee may be interested in is an item that will be being considered by the school Board at their 12/13/07 meeting. He indicated that at that meeting a request will be considered by the Board to fund some additional staff support to insure the successful implementation of the Measure D projects. Specifically the support will consist of:
Additional clerical support in the handling of project files, contracts, reports, etc.
Additional accounts payable support of the handling of the contractor payments and record keeping required of the Measure D program.
Additional project coordination support.
He indicated that the cost proposed for this support would be funded by the General Fund and that it was being proposed that the General Fund money that was currently being transferred to Maintenance and Capital Improvement programs would be utilized for this purpose. Concern was expressed that this information should be carefully disclosed so that it is clear that it is not only a relatively small amount of funding but that it is not a case supplanting funds, but rather using these funds to extend the success of the project implementation. A suggestion was made that a legal review may be appropriate to be sure that this is an action that will not be the subject of further dispute. Committee consensus was, however, that the proposal did make sense and that it was appropriate for the District to consider its staffing needs as it begins the implementation of these various projects.

Adjournment: The meeting was adjourned at 7:40pm by Chairman Cameron



Ref: Bond 2006 Measure D Meeting 12-10-07 Minutes

measured/minutes/measured121007min.html