---

DRAFT
Measure D Oversight Committee Meeting Minutes of December 14, 2009

1. The meeting was called to order by Chairman Cameron at 7:05pm.

2. Roll call found the following members present: Mark Cameron, Jennifer Jansen, Jean Ottmar, Henry Nigos, Sam Teel, Jim Quinn. Alan Cohen, and Joe Shammas arrived at Item 4.
Absent: Carl Miller, Richard de Saulles.
Public Present: None

3. Adoption of Agenda: Motion was made by Ottmar, seconded by Nigos to approve the agenda as submitted. Motion passed 6-0.

Approval of minutes of November 16, 2009: Motion was made by Quinn, seconded by Jansen to approve the minutes as submitted. Motion passed 8-0.

Individuals desiring to address the committee: None

Information/Discussion on Measure D Projects and Funding: Blakley reviewed the situation indicating that the Board had given authorization to go to bid on the remaining projects. He noted that the High School project is to include a phase that will be awarded subject to the successful sale of a bond in February 2011. The two elementary projects will be bid together as one project and the Middle School and Maintenance/District Office also will be bid as one project as staff had proposed. He reviewed the bidding process that would be conducted including efforts to make sure that the low bidder was in fact qualified to conduct the project that they bid on. He also reviewed the status of the bond sale, indicating that is was scheduled to occur in February, but noting that if for some reason that bond sale is not successful and needs to be delayed, then that could have the effect of delaying a subsequent award of bids. He also reviewed that the district still had not received State Architect (DSA) approval on the projects but felt that that was imminent or if it was being withheld, it may be for a relatively minor paperwork item that could be addressed at a later time. Hopefully all issues will be resolved at the time that the Board has the option of awarding contracts. If significant issues are still remaining, then the Board may have to delay such an award. He noted that some of the DSA issues involved paperwork concerning past projects that were not critical to the nature of the project, but rather to the State Architects process of confirming that all documentation was in place. He noted that the district staff and architects are working to resolve these issues as best as we can.

Information/Discussion Action – Annual Report: Chairman Cameron reviewed the report that had been prepared. Member Teel noted that he thought the report looked good and clearly expressed the opinion of the committee consistent with its task. Chairman Cameron thanked Member Ottmar for her assistance in preparing the report. The motion was made by Ottmar, seconded by Cohen to approve the Annual Report. Motion passed 8-0. Chairman Cameron then proceeded with a discussion concerning the distribution of the report. Following extensive discussion, it was agreed that the report should be published in the local Hometown Bulletin paper, placed on the district website and, in lieu of being distributed through students, and at a suggestion by Member Jansen, the Annual Report will be distributed via e-mail through the Connect Ed process. Finally, copies will be sent to the city library and City Hall. In further discussion it was noted that staff is to offer a copy directly to the Cedar Street Times also, since they may be interested in publishing it. Motion was made by Shammas, seconded by Cohen to approve the distribution as discussed. Motion passed 8-0.

Board Member Comments: None

Meeting Schedule: Discussion occurred concerning whether it was necessary to schedule a meeting at this time or wait until a specific committee need existed to meet. Member Quinn indicated concern for being kept informed of the project and bond issue information. Blakley indicated that it was his intent to continue to provide monthly reports to both the Board and the committee. Member Teel reviewed that the committee scope should not require additional meetings to review the status of the bond sale or the project bidding or awards since this was outside their scope and fell within the scope of the school Board. Chairman Cameron reminded Board members that if they would like to have a meeting for a specific purpose they could contact him or Blakley and request such a meeting, otherwise a meeting would not be scheduled at this time. No action was taken.

Adjournment: The meeting was adjourned by Chairman Cameron at 7:35pm.

Ref: Bond 2006 Measure D Meeting 12-14-09 Minutes