Pacific Grove Unified School District
Note: This web page is a copy of the minutes from the Board of Education Meeting.
Minutes are NOT OFFICIAL until approved by the Board.
The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.

The Board of Education of the Pacific Grove Unified School District held a meeting on October 4, 2001 at Pacific Grove Middle School.
I. OPENING BUSINESS

A. Call Opening Session to Order:6:30 pm

B.Roll Call:Members present: Beth Shammas
Debi Page
Jeff Lanzman
Anne Hall
Jessie Bray

Student Representative:John Mothershead

Administrators present: Patrick Perry, Superintendent
Robin Blakley, Assistant Superintendent

C.Closed session topic was identified.

D.Public Comment On Closed Session Item:None.

E.Adjourned to Closed Session

II.RECONVENE IN OPEN SESSION

A.Pledge of Allegiance:recited.

B.Adoption of Agenda:MOTION (Page/Hall) to approve amended agenda.Motion CARRIED 5 to 0.

(Replaced Out of County Activities with updated information and moved Information ItemH to Actionbecoming Item E.)

C.Report Action Taken in Closed Session:No action was taken.

III. COMMUNICATIONS

A.Written Communication:None to report.

B.Superintendent Report:Mr. Perry reported he had the opportunity to attend all Back to School nights.He has also visited new teacher's classrooms and the teachers are very energized about the school year (he shared a syllabus of the HS Photography class with the Board).

C.Board Member Comment:Page ­ spoke of anticipated dedication of Howard Cowen Breaker Stadium at Homecoming between JV and Varsity games.Bray ­ enjoyed Middle School newsletter it was very thorough and had a wide range of information.Ms. Bray also wished the High School well for its Homecoming.Shammas ­ Asked the Board to consider allocating funding for landscaping at the High School.Ms. Shammas will be representing the Board of Education at the Stadium ceremony.Mothershead ­ busy week at the High School ­ dress up days, parade, game and dance all scheduled for the week.

III. INDIVIDUALS DESIRING TO ADDRESS THE BOARD:Christopher Dannaker:asked Board to consider his request to have an item placed on the Board Agenda.Carl Mounteer:commented on AB537 task force and asked the Board to consider not including the mandates in the Healthy Living Curriculum.Susan Nine and Ellen Coulter (Co-Presidents PGTA) directed by membership to bring the problem of lack of heating in the District and especially the High School to the Board's attention and would like action to make heating possible in every classroom.Dana Annereau:Asked if AB537 could be agendized and will the School District adopt this Bill.

IV.CONSENT AGENDA:MOTION (Page/Bray) to adopt consent agenda:
A.Acceptance of Donations

B.Out of County Activities

C.Certificated Personnel Assignment Order No. 4

D. Classified Personnel Assignment Order No. 4

E.Minutes of Meeting of 09/13/01

F.Minutes of Meeting of 09/20/01

G.Cash Receipts No.3

H.Revolving Cash No. 3

I.Warrant Schedule No. 402

J.Approval of Chapman University Teaching Agreement

Motion CARRIED 5 to 0.

V.INFORMATION/DISCUSSION:

A.Sub-Committee Reports:
Negotiations (Shammas):Nothing to report.
ROP (Shammas):Nothing to report.
Alternative Education Center (Page):Nothing to report.
City/District (Page):Meeting scheduled for October 10, 2001, some of the topics to be covered are waiver for grease trap for High School Kitchen, School Crisis Planning, Skate Park, SRO Program, traffic flow and student safety

B.Report Card Pilot:Barbara Novelli spoke of the fact that for years Pacific Grove Elementary Schools have had different report cards with different formats and content.The discussion about report cards arose out of the establishment of common standards and the frequency of the school working collaboratively.It was suggested by the Superintendent, to pilot a new rubric based/standards based report card.Grades 1-5 will move towards a more consistent format this year.Next fall, after field-testing in one class, this report card will come back to the Board for information and possible adoption.

C.Approval of Revised Substitute Teacher Compensation Rate:Robin Blakley spoke of the current pay for substitute teachers in our District.We were recently informed that the Carmel Unified School District has raised its base daily rate.The Carmel and Pacific Grove district's tend to use the same supply of substitute teachers and this increase in rate by Carmel places us in a difficult competitive situation.A survey of substitute teacher rates was presented.A suggested rate increase was presented and a discussion followed, with requests by the Board for some additional information. This item will return to the Board for action at the October 25th Board Meeting.

D.Approval of the State Safe Schools and Violence Prevention Act Expenditure Plan:For the third year, the State has funded the Safe Schools and Violence Prevention Act Program.This year we will receive approximately $33,000 based on the number of students in grades 8-12 within the District last year.The funding can be used in any grade level in the District.The Superintendent has met with the site principals and recommended the funding distribution as presented.This item will return to the Board for action at the October 25th Board Meeting.

E.Approval of Resolution#683 Application for State School Energy Cost Assistance Funding:The 2001-02 State budget includes $250 million to "assist school districts and county offices of education with school energy costs and energy conservation measures."The dollars to school districts is subject to a funding formula that is yet to be clarified.It appears that we may receive between $80,000 and $90,000 under this program. In order to receive the funds a Resolution must be adopted with an attached listing of energy conversation measures that are being used, or shall be used, to attempt to reduce energy use.This item will return to the Board for action at the October 25th Board Meeting.

F.First Reading of Board Policy 6142.2 & Regulation 6142.4 ­ Community Service:At present, Pacific Middle School and Pacific Grove High School have Community Service as a part of the school program.A review of our policy and regulations indicates that we do not have Board Policy to support this school practice.After discussion it was requested that criteria for community service be presented for each school site and return for a second reading.
G.Request for Out of County Approval of New York Broadway & the Arts Trip:Two High School employees have requested the Board approve an Out of County and Out of State activity to New York City with 30 students.If the Board approves this activity as a District Out of County activity, the District assumes the liability associated with the various aspects of the trip.A discussion was held regarding the Board approval.It was pointed out that if the Board does not approve the activity the activity could still occur, similar to other activities that have routinely involved trips to Europe, trips to Australia, etc., by being organized by parents and staff outside of District time. This item will return for action at the October 25th Board Meeting.

VI. ACTION ITEMS:

A.Alignment of Healthy Living/Family Life Curriculum with State and National Standards:MOTION (Bray/Page) to adopt the submitted course outlines as presented for implementation in semester two of the 2001-2002 school year.Motion CARRIED 5 to 0.

B.Approval of 2001-2002 Alternative School Accountability Model:MOTION (Lanzman/Page) to approve the 2001-2002 model as presented.Motion CARRIED 5 to 0.

C.Approve Resolution #682 Gann Limits for 2000/01 and 2001/02: MOTION (Page/Bray) to approve the Gann Limit calculation as contained in Resolution #682.Motion CARRIED 5 to 0.

MOTION (Bray/Page) to extend meeting to no later than 10:15 pm.Motion CARRIED 5 to 0.

D.Approval of Authorization to File Application to Participate in State Class Size Reduction Program:MOTION (Hall/Bray) to authorize the filing of the application for the District to participate in the State Class Reduction program at grades K, one, two and three.Motion CARRIED 5 to 0.

E.Board Agenda Formation:MOTION (Page/Bray) to approve changing the sequence of Board items to include Information/Discussion ­ first reading of all non routine items; items requiring Action would be placed on the next Board Agenda as Consent item unless further review is requested.The Board would use Action/Discussion section for Action items that have not been placed on Information/Discussion and are time sensitive or may require immediate Action.Motion CARRIED 5 to 0.

VII.ADJOURNMENT:10:10 pm

Patrick Perry, Secretary
Board of Education

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