Pacific Grove Unified School
District
Note: This web page is a copy of the minutes from the Board of
Education Meeting.
Minutes are NOT OFFICIAL until approved by the Board.
The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.
[Note: two sets of minutes for this date, one for each separate meeting]
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
Minutes of the Special Meeting of January 8, 2004
The Board of Education of the Pacific Grove Unified School District held a special meeting on January 8, at the Pacific Grove High School.
I. OPENING BUSINESS
A. Call to Order: 6:30 PM
B. Roll Call: Members Present: Beth Shammas
Jessie Bray
Mark Cameron
Richard Schramm
Mike Niccum
Student Representative
Present: Absent
Administrator Present: Patrick Perry, Superintendent
Cindy Gallo
Legal Representation: Dan Osher, Lozano Smith
C. Identified Closed Session Topic:
Possible settlement agreement regarding Student #4457
D. Public Comment on Closed Session Items: None
E. Adjourn to Closed Session: 6:31 PM
F. Pledge of Allegiance: Recited
G. Adoption of Agenda: MOTION (Bray/Schramm) to adopt agenda. Motion CARRIED (5 to 0 ).
II. RECONVENE IN OPEN SESSION: 6:55 PM
A. Report Action Taken in Closed Session: Approved settlement agreement, Student #4457, 5 to 0
III. ADJOURN SPECIAL SESSION: 6:57 PM
Submitted by,
Patrick Perry, Secretary
Board of Education
===============
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
Minutes of the Meeting of January 8, 2004
The Board of Education of the Pacific Grove Unified School District held a meeting on January 8, at the Pacific Grove High School.
I. OPENING BUSINESS
A. Call to Order: 7:00 PM
B. Roll Call: Members Present: Beth Shammas
Jessie Bray
Mark Cameron
Richard Schramm
Mike Niccum
Student Representative
Present: Bonnie Kwon
Administrator Present: Patrick Perry, Superintendent
Robin Blakley, Assistant Superintendent
C. Identified Closed Session Topic:
a. CSEA – Side Letter Agreement Concerning Vacation Donation
b. Written request to postpone hearing for Student #4093 to February 5
D. Public Comment on Closed Session Items: None
E. Pledge of Allegiance: Recited
F. Adoption of Agenda: MOTION (Bray/Schramm) to adopt agenda. Motion CARRIED 5 to 0
G. Adjourn to Closed Session: 7:05 PM
II. RECONVENE IN OPEN SESSION: 7:10 PM
A. Report Action Taken in Closed Session: Approved 5 to 0
III. COMMUNICATIONS:
A. Written Communications :
Shammas: Received letter dated December 14 regarding Gray/Salazar issue.
B. Board Member Comment:
Kwon: Back to school after the Winter Break. There was a mishap of flooding in the ASB room, but is now under control. She is looking forward to the Castle conference (CA Association of Student Leaders) to be held in San Jose. The conference takes place in March and will be $250/student. They are trying to get all ASB members to attend. They have organized some fund raising events for the conference.
Perry: Introduced new secretary, Linda Knipe, and thanked Cindy Dunn for all her help. Congratulations to Maintenance Staff for a smooth start-up after the Winter Break. The phone transfer and paging systems are working properly. It is unfortunate about flooding in the ASB room.
C. Superintendent Report:
Perry: Enjoyed his attendance at the CSBA Conference during the Winter Break.
IV. PRESENTATION:
Maria Nunez: Attended the CSBA Conference in San Diego on December 12 to accept the CSBA Golden Bell Award. This award was received for the Parents Place Program. 18 years ago they started with a classroom on the David Avenue Campus. Since that time, they have expanded to 26 teachers, 60 classes, and 4500 students. Maria showed the award and beautiful bell. They are very proud of this award and feel it deserves a place of honor in the District Office. Maria also had a chance to see what other program have to offer. Beth Shammas asked if other adult schools were present at the conference. Nunez stated that there were a lot of intervention programs, which we hope to alleviate with our program. There was a lot of interest in our programs. The PG Adult School may do workshops for those that want to see what we do, possibly coordinate with Asilomar.
V. PUBLIC COMMENT:
Barbara Novelli: Just completed the Differentiated Learning training. They are preparing to work with other teachers. CLAD training is going on (SB365). There will be an all-day session at the high school on Jan 21. The Board is welcome to come by and participate in the training.
Barbara informed the Board of her decision to leave her position in June.
Maria Nunez: Extended an invitation to the Board members to visit PG Adult School.
VI. CONSENT: MOTION (Bray/Schramm) to adopt consent agenda 5 to 0.
A. Acceptance of Donations
B. Certificated Assignment Order No. 7
C. Classified Assignment Order No. 7
D. Minutes of November 20, 2003 Regular Meeting
E. Minutes of December 4, 2003 Regular Meeting
F. Minutes of December 11, 2003 Organizational Meeting
G. Warrant Schedule No. 427
H. Revolving cash Report No. 5
I. Cash Receipts Report No. 5
J. Ratification of High School Phone/Paging/Bell System Contract Award
K. Ratification of K/L Lighting Contract Award
L. 2003-2004 Consolidated Application for Funding Part II
M. Approval of Contract for Forest Grove Writing Program Services – Patrice Vecchione
Bray: Questions were asked regarding the Consolidated Application for Funding. Blakley and Novelli noted the purpose and method of distributing Title I funds.
Motion CARRIED 5 to 0.
VII. INFORMATION/DISCUSSION:
Sub Committee Reports
Community Human Services (Kraus): No report
City/District (Bray/Niccum): No report
Negotiations (Bray/Shammas): Meeting on Jan 27 with PGTA
ROP (Schramm/Shammas): Will meet January 21.
Library (Bray): Commented on change in Library room layout being planned and applauded Carolyn’s enthusiasm.
B. Board Bylaw 9000-9400 Review – First Reading (Perry):
9010: Bray: Commented that she really likes 2nd paragraph. Proactive communications plan.
9000.1 and 9005: Bray: Adopted Sept 6, 2001 – will make sure this comes out on printed copy.
9010: Bray: Regarding 1st paragraph, keep hoping that people in the public are aware of the bylaws that we accept. Hoping to hear people’s positions. Cameron: Question on 3rd paragraph regarding comments to press. Perry: Press will call Board to get a quote; President is spokesperson.
9011: Bray: Clarification on final paragraph; when might the Board enact this provision? Perry: never been involved in anytime. Cameron: Understanding certain aspects of closed session could be made public – would have to have an agreement with majority of the Board.
9100: Bray: Organizational Meeting -- This is one we would like to discuss.
9110: Terms of Office: No comments
9121: Schramm: Suggest modify #2 and strike #12 – all agreed. Bray: regarding #4, need to remind ourselves that the President is to protect the speaker from interference. #7 – Need to have VP act as parliamentarian or need to designate someone else.
9122: No comments.
9123: No comments.
9124: Bray: last paragraph -- does Patrick have any kind of blank approval? Perry: comfortable with this language. Cameron: Delete 1-4 and leave 1st, 2nd, and last paragraphs? All agreed.
9130: No comments.
9130.1: No comments.
9140: No comments.
9150: No comments.
9200: No comments.
9220: No comments.
9221: No comments.
9222: Return for discussion.
9223: No comments.
9230: No comments.
9240: No comments.
9250: Bray: Add information showing rates of remuneration.
9260: No comments.
9270: No comments.
9271: Bray: Suggested consensus language is added to Bylaws.
9330: No comments.
9310: Not in packet.
9311: No comments.
9314: No comments.
9320: Bray: fix typo.
9321: No comments
9321.1: No comments
9322: No comments
9323: Bray: change 11:00 PM to 10:00 PM.
9323.1: Bray: Expanded consent agenda (#3) to discuss Board policies. Examples – add something that covers these – indicate this in our Bylaws? Perry: will list some examples (2nd readings of policies, etc).
9323.2: No comments
9324: No comments
9400: No comments.
Perry: will bring back Bylaws for 2nd reading on January 29. 9100, 9222, and 9310 will be discussed
Public Comment: None
C. Board Policy 5131.65 First Reading (Perry):
Perry: New policy to support needs at Middle School and High School. Schramm: Change drugs to illegal substances. Perry will make edits and bring back to next meeting.
No public comment.
VIII. ACTION/DISCUSSION ITEMS
Enrollment staffing project:
Blakley explained how we project student enrollment for the coming year. Enrollment data from CBEDS was used. Look at data to see what enrollment may be next year. On average we’ve been declining by 5%. Option 2 would probably be the one to use in planning next year. Will proceed with option as we begin to build the budget. Schramm: When we consider budget, we should be thinking of contingencies. With what we experienced last year, pressure is on MS and HS programs – over long history, the District depends on community college and ROP – how do we best protect ourselves in the future. Shammas: Public comment? None.
Measure A Parcel tax oversight committee:
Perry: Requested guidance. Board would like article put in newspapers to solicit members. The committee should have 5-7 members. Report to Board each year on the use of the Parcel Tax.
Approval of Reduced Categorical Program Funding:
MOTION (Bray/Cameron) move forward with Alternative 1 and backfill from the General Fund. Motion CARRIED 5 to 0.
Request for Out of county Approval to France:
Blakley: A teacher at the high school would like to take a group of students on a trip to France, and cannot do fund raising without Board sponsorship. Concern about liability was expressed by the Board. Schramm: If Board sponsors and they raise quite a bit of money, is this going to be managed by the District? What happens, i.e., if they miss plane, hotels, or company goes bankrupt – do we have to refund the parents their money? Cameron: Exposure is too wide open – too big a risk. Bray: Was in favor of allowing students to go to NY. Not in favor of this one. She has an issue with our liability, excessive money raising on campus, and we have to make available to all students.
Shammas: Public comment? None
Motion to not approve: (Cameron/Bray). Motion CARRIED 5 to 0
Approval of 2004/05 Budget Calendar
Was presented and revised by Blakley. Shammas: any different than last year? No. Niccum: Would like to look at our Long Range Plans as part of the budget process. Perry: We will add a section in the Budget Assumption development for Long Range Plans.
No public comment.
Motion (Niccum/Bray) to approve budget calendar. Motion CARRIED 5 to
Motion: (Bray/Cameron) Extend meeting to no later than 10:30 PM. Motion CARRIED 5 to 0.
Pacific Grove Middle School Auditorium – Naming of Facility
Perry: Introduced Jim Quinn, President of Rotary.
Jim Quinn talked about the Rotary’s plan to upgrade the middle school auditorium and its desire to establish a center for performing arts. Rotary is currently celebrating 100 years of service and they want to refurbish the inside of the auditorium and establish it as a center for performing arts as their Centennial Project to be completed by 2005. Rotary will raise funds and contract for work. The District is to review and approve all plans. The District will retain control over the use of the facility.
After extensive discussion, the Superintendent was directed to form a committee to develop a recommendation, which will be reviewed by the Board on January 29.
Funding of Unfunded Liability for Workers Compensation Claims
MOTION (Bray/Cameron). Motion CARRIED 5 to 0
Approval of Revised 2003/04 High School Plan and Related Budget
MOTION (Niccum/Bray) recommends approval. Motion CARRIED 5 to 0.
Board Calendar/Future Meetings
Postpone to next meeting.
Future Agenda Items
Perry: Reminder 6:00 PM start for next meeting on January 29 (Special Meeting).
IX. ADJOURNMENT: 10:29 PM
Submitted by,
Patrick Perry, Secretary
Board of Education
Pacific Grove U.S.D.
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updated: 2/9/04
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