Pacific Grove Unified School
District
Note: This web page is a copy of the minutes from the Board of
Education Meeting.
Minutes are NOT OFFICIAL until approved by the Board.
The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
Minutes of the Meeting of August 14, 2003
The Board of Education of the Pacific Grove Unified School District held a meeting on August 14, 2003, at the Pacific Grove High School.
I. OPENING BUSINESS
A. Call to Order: 6:30 p.m.
B. Roll Call: Members Present: Debi Page
Beth Shammas
Jessie Bray
Anne Hall
Richard Schramm
Student Representative
Absent : Bonnie Kwon
Administrators Patrick Perry, Superintendent
Present: Robin Blakley, Assistant Superintendent
Identified Closed Session Topic:
a. Readmission of Expelled Student #4445
b. Readmission of Expelled Student #4553
c. Conference with labor negotiators Patrick Perry and Robin Blakley
The employee organization: California School Employees Association
d. Revision of Adult School Agreement
D. Public Comment on Closed Session Items: None
E. Adjourn to Closed Session: 6:32 p.m.
II. RECONVENE IN OPEN SESSION: 7:00 p.m.
A. Pledge of Allegiance: Recited
B. Adoption of Agenda: MOTION (Hall/Bray) to adopt agenda. Motion CARRIED 5 to 0.
C. Report Action Taken in Closed Session: None
III. COMMUNICATIONS
A. Written Communications:
Perry: Received correspondence from Julia Winslow asking for approval to hand out a letter regarding fundraising at the following week’s Robert H. Down PTA meeting. The Board approved of handing out the letter since it does not ask for funds. The letter asks for community members’ time and expertise related to fundraising and the PG PRIDE initiative.
Shammas: Received a letter from Boy Scout member Matthew Loredo thanking her for being on the Board.
B. Board Member Comment:
Schramm: Stated that it was nice to see everyone, and that he looks forward to continuing to serve on the Board.
Bray: Stated that she enjoyed her vacation. She announced that the annual CSBA meeting is to be held in San Diego, December 11-13, and requested the Board’s possible consideration of sending new Board member Mike Niccum. She reported an article in the Herald entitled “Field Days for Pacific Grove High School Facility” regarding “Breakers Working Toward Renovated Stadium”, and questioned how a new non-profit foundation would interact with the Board. Perry explained that he and Blakley had a conversation with Bob Howell who expressed an interest in raising funds for the renovated stadium, but that was the last they heard on the subject until the article. No formal discussion was made. Perry stated that he had made attempts to contact Mr. Howell and plans to meet with him. Page recommended that the item be agendized, so that the Board and Administration could discuss a possible guide to be developed to assist in fundraising. She noted that the District is very fortunate to have so many people willing to help.
Hall: Welcomed two members of Boy Scout Troop 290.
Shammas: Reported that it was nice to have time off. She stated concerns about the Herald article Bray noted earlier, stating that she would have preferred that the fundraising idea had come to the Board for approval. She brought up the question as to how the District could successfully help the community in their fundraising efforts, and expressed concern about continually asking the same people to donate.
C. Superintendent Report:
Perry: Stated that the bulk of the Superintendent’s report would be contained in the agenda item regarding preparation to open school. He also reported that the administrative team just concluded the first day of their retreat, which was very productive. He reviewed the main topics of discussion, including an article regarding Motivating Reluctant Learners, which he explained would be shared with the Board in the Friday Update.
IV. PUBLIC COMMENT:
Robert Kershner: Asked for an update on the parcel tax issue, as there had been changes since parcel tax was last discussed. Blakley clarified that it will be on the November 4 ballot not the October 7 ballot, and that even though there is a question, it is still planned to be a mail out ballot. He explained that they now have the language and a supporting argument. He also announced a parcel tax kickoff campaign meeting to be held on September 9 at 6:30 p.m. at the High School Library, and that all are invited to attend.
VI. CONSENT: MOTION (Shammas/Bray) to adopt consent agenda:
A. Acceptance of Donations
B. Certificated Assignment Order No. 1
C. Classified Assignment Order No. 1
D. Minutes of June 26, 2003 Special Meeting
E. Warrant Schedule No. 422
F. Revolving Cash Report No. 1
G. Cash Receipts Report No. 1
H. Approval of Revision (#2) to Robert Down Governors Performance Award Expenditure Plan
I. Approval of MCOE Internet Access Agreement
J. Approval of 2003/2004 MCOE Instructional Resources and Technology Services Contract
K. Price/Fee Increase for 2003/2004
L. Resolution 723 – Revision of MCSIG JPA
M. Approval of Contract for Services – Piper Grove Music (Marylee Sunseri)
N. Approval of Contract for Newsletter Writing Service – Big Sky Creative
O. Award of Consultant/Material Testing Contract for Middle School Modernization Project
P. 2003-2004 Consolidated Application for Funding Part I
Q. Legal Services Contract 2003-2004
Motion CARRIED 5 to 0.
VII. INFORMATION/DISCUSSION:
A. Sub Committee Reports:
City/District (Page/Hall): No report.
Negotiations (Bray/Shammas): No report.
ROP (Schramm/Shammas): Next meeting to be held on September 12.
B. First Reading Board Policies and Regulations 6146.4, 6159, 6159.1, 6159.2, 6159.3,
6159.4 and 6164.4: Cindy Gallo reviewed and answered Board questions regarding the policy
and regulation updates related to Special Education. This item will go back to the Board for a second
reading at the September 4, 2003 Board meeting.
C. Board Self-Review: Page reviewed the discussion the Board had prior to summer break regarding advantages of doing a Board self-review. She asked the Board if they want to move forward with the review and how they would like to do it. It was determined that the Board does wish to reflect back, the review document the Board agreed on could be used as a springboard for discussion, new Board member Mike Niccum would be invited to be involved in the discussion and that it would be handled as a study session at the District Office replacing the regular meeting scheduled for August 28 at the high school.
D. Superintendent’s Goals 2003-2004: Perry explained that he would like the Board to establish a time to develop the Superintendent’s goals for the 2003-2004 school year. It was determined that this topic could be discussed at the study session on August 28.
E. Preparation to Open School 2003-2004 School Year: Perry gave an instruction update covering School Site Plans (which may need to be revised due to categorical program reductions), Promotion Retention Program (which will be moving forward), Certificated Evaluation (currently working on goals), Textbooks and Materials (which are in and being processed), School Categorical Funds and concerns regarding the State budget related to categorical program reductions.
Blakley: Gave the Board a construction update regarding Forest Grove (which has gone well and is nearing completion), middle school modernization (which is running behind schedule due to complications in the plans they were working with, but will be ready to open on the first day of school), and Robert H. Down modernization (which will go out for bid in March for a summer 2004 project).
Bray: Thanked Perry for forwarding principal Jackie Tafoya’s construction update letter to parents, explaining that she found the information helpful.
Page: Announced that the middle school orientation would be at Robert H. Down due to the construction.
Schramm: asked for an update on the auditorium. Blakley explained that we have a MOU at this point, and that they are discussing the sound system first.
Blakley: In his budget update, gave a recap of information he obtained from a State budget seminar he attended, and related concerns. He stated that administration would bring categorical funding back to the Board in September or October to determine where reductions could be made. He stated that there are no major adjustments at this time, and that the major concern is the state of the economy.
Saxon: Gave a personnel update, stating that the District had successfully filled positions that were potentially difficult to fill, and that it most likely would not be necessary to start the school year with substitutes in place. She also announced that Susan Tiffany, Cindy Gallo’s secretary, would be leaving and that Kathleen Winter would be filling her position.
VIII. ACTION/DISCUSSION:
A. LEAP Plan (Local Education Agency Plan): MOTION (Bray/Hall) to approve the LEAP Plan. Motion CARRIED 5 to 0.
B. Approval of 2003-2004 Pacific Grove Middle School SIP Plan and Related Budget: MOTION (Bray/Shammas) to approve SIP plan and related budget as proposed. Motion CARRIED 5 to 0.
C. Declaration of Need for Fully Qualified Educators: MOTION (Hall/Schramm) to adopt the Declaration of Need for Fully Qualified Educators to be filed with the Commission on Teacher Credentialing for the 2003-2004 school year. Motion CARRIED 5 to 0.
D. Resolution No. 721, Resolution to Teach: MOTION (Shammas/Hall) to approve Resolution No. 721. Motion CARRIED 5 to 0.
E. CBEST Waivers for 30-Day Substitutes: MOTION (Page/Bray) to adopt the following declaration and the inclusion of the declaration in the governing board’s minutes: The governing board of Pacific Grove Unified School District declares that the District has been unable to recruit enough day-to-day substitute teachers who have had an opportunity to take and pass the California Basic Educational Skills Test (CBEST). The District anticipates employing 20 day-to-day substitutes on variable term CBEST waivers for the 2003-2004 school year. Motion CARRIED 5 to 0.
F. Readmission of Expelled Student #4445: MOTION (Hall/Bray) to approve readmission of expelled student #4445 upon receipt of proof of counseling requirement being met. Motion CARRIED 5 to 0.
G. Readmission of Expelled Student #4553: MOTION (Bray/Schramm) to approve readmission of expelled student #4553. Motion CARRIED 5 to 0.
H. Approval of Resolution #722 Authorizing Execution of State Preschool Contract: 1st MOTION (Bray/Schramm) to authorize execution of the contract. Motion CARRIED 5 to 0. 2nd MOTION (Bray/Shammas) to approve Resolution #722. Motion CARRIED 5 to 0.
I. Board Calendar/Future Meetings: Bray noted that the November 6 Board meeting should be designated as a regular meeting rather than a special meeting. Also, it was agreed by the Board that the August 28 meeting be changed from a regular meeting to a special meeting to be held at the District Office Conference Room in order to discuss the topics “Board Self-Review” and “Superintendent’s 2003-2004 Goals.” MOTION (Schramm/Hall) to approve the amended calendar as proposed. Motion CARRIED 5 to 0.
J. Future Agenda Items: None.
X. ADJOURNMENT: 9:38 p.m.
Submitted by,
Patrick Perry, Secretary
Board of Education
Pacific Grove U.S.D.
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updated: 9/29/03
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