Pacific Grove Unified School District
Note: This web page is a copy of the minutes from the Board of Education Meeting.
Minutes are NOT OFFICIAL until approved by the Board.
The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Jack Marchi, or call the District Office at 831-646-6510.

The Board of Education of the Pacific Grove Unified School District held a special meeting on March 15, 2001 at Robert Down School Library.
I. OPENING BUSINESS

A. Call Opening Session to Order: 7:00 pm

B. Roll Call: Members present: Debi Page
Beth Shammas
Jessie Bray
Jeff Lanzman
Anne Hall
Robert Andersen

Administrators present:
Jack Marchi, Superintendent
Robin Blakley, Assistant Superintendent

C. Pledge of Allegiance: recited.

D. Adoption of Agenda: MOTION (Bray/Page) to adopt agenda. Motion CARRIED 3 to 0.

II. COMMUNICATIONS

A. Written Communication: Letter received from board member applicant.

B. Superintendent Report: Thank you to the members of the community that were willing to serve as provisional board members and for leaving the meeting so that Board Members could deliberate. Middle School is preparing for their Distinguished School Visitation on March 30th. Preparations are under way for Summer school; Mary Riedel has been appointed this year's Summer School Principal.

C. Board Member Comment: Bray ­ Welcome to Anne Hall and Jeff Lanzman and good to have Rod Herndon and David Campbell here. Thanked Richard Schramm for his continued support. Have plans to attend Pacific Grove Chamber Awards Luncheon with Jeff Lanzman on Friday. Page ­ looking forward to this evening. Andersen ­ introduced John Mothershead as Student Body President 2001-02. Shammas ­ glad to have Robert at the meeting and his student perspective input. Looking forward to tonight's board meeting and honoring Rod and David.

III. INDIVIDUALS DESIRING TO ADDRESS THE BOARD: John Mothershead, PGHS student spoke about Mock Trial and the need for funds to travel to the State Competition in Riverside. Sarah Vaughn PGHS student expressed her positive experience with Mock Trial and lack of funds available.

IV. PUBLIC INPUT: Superintendent Search : The Board of Education invites public input concerning the current Superintendent Search. None.

V. CONSENT AGENDA: MOTION (Page/Bray) to approve consent agenda. Motion CARRIED 3 to 0.

VI. ACTION ITEMS:

A. Installation of Provisional Board Members: Jack Marchi administered the certificate of appointment and oath of office to Anne Hall and Jeff Lanzman.

B. Resolution #665 Appreciation for Mr. Rod Herndon: MOTION (Page/Bray) to approve Resolution #665 Resolution of Appreciation for Mr. Rod Herndon. Motion CARRIED 5 to 0.

C. Resolution #666 Appreciation of Mr. David Campbell: MOTION (Bray/Page) to approve Resolution #666 Resolution of Appreciation of Mr. David Campbell. Motion CARRIED 5 to 0.

D. Authorization the Bidding of Forest Grove Modernization Project (INFORMATION/ACTION): The plans and specifications have been approved by the State and are being prepared ­ ready for soliciting bids. Our current schedule is to try to award a contract on May 3, 2001. Authorizing the administration to solicit bids for the proposed project does not commit the District to award a contract, but creates a situation where opportunity for an award is possible. The bid process will take approximately 30 days, allowing us to have a bid opening in late April and an award in early May. MOTION (Hall/Bray) to authorize the Administration and architect to proceed to solicit bids for the Forest Grove School Modernization. Motion CARRIED 5 to 0.

E. Approval of DSA Inspector Contract (INFORMATION/ACTION): The State requires that a DSA qualified inspector inspect the High School Modernization project. A proposal has been received from Jaime Derrick to conduct the inspection. Approval of the contract will result in an expense of $5,000 per month for the required inspection services. MOTION (Bray/Lanzman) to authorize the execution of the contract for DSA Inspection Services with Jaime Derrick as proposed. Motion CARRIED 5 to 0.

F. Approval of Budget Revision #5: MOTION (Page/Bray) to approve of the proposed budget revisions as presented and defer action on further revisions until the future meetings. Motion CARRIED 5 to 0.

G. CSBA Board Representative Election: This item was acted upon at the March 12, 2001 Board Meeting.

H. Approval of Adult School Budget Revision: MOTION (Page/Andersen) to approve of the proposed budget revisions. Motion CARRIED 5 to 0.

VII. INFORMATION/DISCUSSION

A. Subcommittee Reports: Reorganization of subcommittees will be placed as a Pending Item.
Communication (Bray): Newsline publication at the end of March. Web page accuracy to be reviewed.
Community Human Services: Expectations of Board Representative to BE agendized for next meeting.
Facilities City/District (Page): Still trying to schedule meeting with City.
Negotiations (Shammas): Nothing to report.
ROP (Shammas): Nothing to report.
Alternative Education Center (Page): waiting to hear from staff at Community High with information requested.

B. Consent Agenda/ Contractual Limitation: At a previous Board meeting a number of consent items were removed since the total amount stated in those items were greater than $15,000. The action taken by the Board on November 2, 2000 that stated that the $15,000 limit was only for contracts. It was determined that action taken by the Board in November would stand knowing that any item can be removed from consent and discussed.

C. PGHS Student/Parent Handbook Revision 2001/02: Pat O'Donnell, Assistant PGHS Principal, presented the proposed changes to the Student/Parent Handbook for 2001-2002. Pat will return to the April 5, 2001 meeting for approval, he will also check on some items relating to truancy and complying with Ed. Code.

D. Employment Contract, Assistant Superintendent: The salary for the Assistant Superintendent of Business is established in the Pacific Grove Unified School District level Management Salary Schedule. A two-year contract will assure that the fiscal direction established by the board will be followed during another superintendent transition. It is requested that the District continue to pay the employee portion of Medicare and PERS during the terms of the agreement. This will return to the Board for approval at the April 5, 2001 meeting.

E. Fair Political Practices/Form 700 State of Economic Interests: As elected officials, the Board is required to complete the California Form 700, State of Economic Interests. Due date for returning the forms is April 1, 2001.

F. 2001/2002 Initial Budget Assumptions: The school District budget is a summary of the educational program of the District expressed in terms of the allocation of financial resources. The information summarized the initial assumptions, and allocation factors for the fiscal year 2001/2002 budget. During the course of the budget's development, modifications to the assumptions will be brought to the board. Since the last review the first estimation of the 2001/02 budget has been completed ­ 4-year projections were also included. The projections indicate that the proposed budget is "affordable" but that measures, such as creating fund reserves or expenditure reductions, will be needed in future years. After discussion the Board gave direction to relocate funds within the budget to address clerical support and reducing technology fund.

ACTION: MOTION (Bray/Hall) to extend meeting to no later than 10:30 pm. Motion CARRIED 5 to 0.

G. Funding of Forest Grove Project: The Forest Grove project has been designed to be a 2.2 million funded project with a 1.5 million of Measure A Bond proceeds and $700,000 of State Modernization funds. The 1.5 million will be available with the passage of the sale of the second bond issue. In order to proceed with the 2.2 million project at this time a decision will need to be made as to how to finance the $700,000 of State funding, since the State funds are not currently available. Four options are available: Borrow funds. Borrow bond proceeds. Reduce the size of the project. Postpone an award of contract until State funding is available. Because of the funding situation the High School Phase II project will not be able to proceed until the State funds are available, it is scheduled to occur in the summer of 2002. It appears that the $700,000 could be borrowed from the amount of the bond funding currently allocated to the Phase II project and temporarily assign to the Forest Grove project to allow it to proceed as a full project. At such time that State funds are available to the High School project they will also be available to the Forest Grove project. The administration recommends that the Board authorize the temporary borrowing of $700,000 of bond proceeds from the High School Phase II project to allow the Forest Grove project to proceed with the understanding that, at such time the Forest Grove project becomes eligible for state funding, the amount of bond proceeds previously reallocated from the High School Phase II to Forest Grove will be reallocated to that project. Formal action concerning this item will be taken at the April 5 2001 meeting.

H. Middle School Measure A Architect Selection Process: We are able to start the process of formally designing the Middle School Measure A project. A project review was presented. The first part of the process involves the selection of an architect. At the first project planning meeting in February, the options for architect selection were discussed. The Administration recommends that the Board approve the recommendation of the Committee to proceed with the interviewing of the two architects that are currently working with the District and only proceed with the full RFP if the Committee is not satisfied with either of the two firms currently working with the District. This will return as an action item at the April 5, 2001 meeting.

VIII. FUTURE MEETINGS:

3/24/01 CSBA Workshop (Closed Session) 8:30 ­ 12 noon District Office
3/29/01 Special Meeting, Training of Interview Committee, PGHS Library 7-9 pm
3/31/01 Special Meeting (Closed Session) all day, Superintendent Interviews, PGHS Library
4/5/01 Regular Meeting, Middle School Library (Closed Session, 5pm)
4/12/01 Special Meeting (Closed Session) 8am, District Office

IV. ADJOURNMENT: 10:29 PM

Submitted,

Jack Marchi, Ph.D.
Board of Education

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