Pacific Grove Unified School District
Note: This web page is a copy of the minutes from the Board of Education Meeting.
Minutes are NOT OFFICIAL until approved by the Board.
The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Ralph Porras, or call the District Office at 831-646-6510.

PACIFIC GROVE UNIFIED SCHOOL DISTRICT
Minutes of the Meeting of August 19, 2004

The Board of Education of the Pacific Grove Unified School District held a meeting on August 19 at the Pacific Grove High School.

I. OPENING BUSINESS

A. Call to Order: 6:01 PM

B. Roll Call: Members Present: Beth Shammas
Jessie Bray
Mark Cameron
Richard Schramm
Mike Niccum

Student Representative Creston Whiting-Casey (7:00 PM)
Present:

Administrators Present: Patrick Perry, Superintendent
Robin Blakley, Assistant Superintendent

Adoption of Agenda: MOTION (Cameron/Bray) to adopt agenda with Item O pulled from the agenda. Motion CARRIED 5 to 0.

Identified Closed Session Topics:

a Negotiations - Conference with Labor Negotiators Patrick Perry and Robin Blakley
regarding PGTA contract
b. Negotiations - Conference with Labor Negotiators Patrick Perry and Robin Blakley
regarding CSEA contract
c. Liability Claim #72204
d. Liability Claim #72304
e. Threatened/Pending Litigation, Student #4457
f. Threatened/Pending Litigation, Employee #7271

Public Comment on Closed Session Items:
No public in attendance

II. ADJOURN TO CLOSED SESSION 6:05 PM

III. RECONVENE IN OPEN SESSION 7:00 PM

A. Report action taken in closed session
a Negotiations - Conference with Labor Negotiators Patrick Perry and Robin Blakley
regarding PGTA contract – no action taken
b. Negotiations - Conference with Labor Negotiators Patrick Perry and Robin Blakley
regarding CSEA contract – no action taken
c. Liability Claim #72204 – no action taken
d. Liability Claim #72304 - no action taken
e. Threatened/Pending Litigation, Student #4457 – no action taken
f. Threatened/Pending Litigation, Employee #7271 – no action taken

B. Pledge of Allegiance. Recited.



IV. COMMUNICATIONS

A. Written Communications:
Bray received newsletter from Parents Place and invitation to Potluck on September 9, 10:00AM to noon at Caledonia Park

B. Board Member Comment:
Creston Whiting attended the ASB Meeting on Wednesday at Mr. Keller’s house and will be at the Freshman Orientation on Friday. He had a great summer, including a solo trip to Europe! He can’t wait to start this year.
Cameron had a great vacation, with a family trip to Mexico.
Schramm is glad to be back from summer.
Bray she enjoyed a wonderful month-long trip to Europe with her children and a grandchild. She also enjoyed the tour of Robert Down on Wednesday.

C. Superintendent Report:
Perry noted that this was a very active summer. He introduced the Interim high school Principal, Brian Morton. Morton said a few words regarding his experience and noted he is looking forward to meeting the high school staff as a unit and the students. Blakley gave an update on the Robert Down project. DMC and the Robert Down staff have done a wonderful job. The high school bleachers, which were paid for with Measure A and District funds, are in and nicely done. The District will also be replacing flooring in the high school with Measure A funds over the October break. Paving was completed on the lower lot of the high school. We also repaired some paving at Forest Grove and are getting ready for the Adult School heating system going out to bid.

V. PUBLIC COMMENT:
Robert Kershner welcomed everyone back. He also noted that some parents are disappointed about the lack of an orientation since school starts on Monday this year. He questioned the 4/5 teacher that was funded at end of school year and stated that he sees a 4th grade teacher going to Forest Grove. Perry commented that both schools received an additional staff member, so class size will be at 24/25 students.
Jim Quinn updated the Board on the Rotary project. The project is almost complete, with a Grand Opening now being planned for October 22 or 23. He also will formally invite the Board to the opening. Pacific Grove Rotary is putting together a video of the project that will be shown at the Rotary Centennial Conference in June, 2005. Jim invited everyone to tour the remodeled auditorium – they are proud of it. Niccum noted he was impressed with the improvement in the auditorium.

VI. CONSENT:

Donations
Certificated Assignment Order No. 1
Classified Assignment Order No. 1
Minutes of June 17, 2004 Regular Meeting
Warrant Schedule No. 433
Revolving Cash Report No. 1
Cash Receipts Report No. 1
Out of Counties Activity
Liability Claim #72204
Liability Claim #72304
Approval of MCOE Internet Access Agreement
Approval of Professional Service Contract for Construction Legal Counsel
Approval of Contract for Services – Piper Grove Music (Marylee Sunseri)
Approval of Contract for Newsletter Writing Service – Big Sky Creative
Adoption of AP Psychology text for Pacific Grove High School
Pull Item O, which will be agendized at the next Board meeting.
Public Comment: None
MOTION (Schramm/Cameron) to approve consent agenda with absence of item O. Motion CARRIED 5 to 0.


VII. INFORMATION/DISCUSSION:

Sub Committee Reports:
Shammas noted that we need to find someone to represent PGUSD and attend Community Human Services Board meetings that are held once/month at 11:00 AM. Niccum responded that he might be able to cover periodically, but not on a regular basis.
City/District (Bray/Niccum): Nothing to report
Negotiations (Bray/Shammas): A meeting was held August 3. She will attend the PGTA meeting scheduled for August 31.
ROP (Schramm/Shammas): Nothing to report.
Library (Bray): Nothing to report
Public Comment: None

Board of Education 2004-05 School Year Calendar
Niccum questioned the Board Study Session scheduled for September 16 – does this include the budget and Long Range Plan? Perry noted that the September 2 Sage update would not be their formal report, but only a brief update given by Perry in a Friday report. The decision was made to conduct the September 2 Board meeting at the middle school and include a tour of the auditorium. There will be no meeting October 21.
Public Comment: None

Review of Storm Water Management Program
Blakley gave an update on the new requirement for the storm water management program and the District’s plan to address the resulting responsibilities. Linda Williams will be incorporating this program into the curriculum. A new line item will be included in the next budget. Maintenance has to draw maps of where storm drains are located, connections with sewer lines, and set up an inspection process. The Administration will be bringing a new policy and regulation for the Board to adopt in the near future. Niccum noted that this could be an opportunity to work with the City. Bray commented that volunteering on this program could be a way for students to earn community service
Public Comment: None

VIII. ACTION/DISCUSSION ITEMS

Resolution #744, Reduction of Classified School Services (Food Services)
Blakley explained the reason for this resolution being the ongoing effort to lower costs within the Food Service Program. The financial impact will be a total savings of $18,000 on an annual basis, not $18,000 per hour. The cost of employees has increased, with the number of students having declined. It was felt that we could run the program without the 6 hr position that was left open from last year. The employee in the remaining 1 hr of the position was transferred to Forest Grove.
Public Comment: None
MOTION (Bray/Schramm) to adopt Resolution #744. Motion CARRIED 5 to 0.

Superintendent Outside Professional Activities
Perry noted this is part of his contract and has requested that it be changed to state that the Board President can approve such activities. Bray suggested wording to read: “if special circumstances require prior approval by Board, Board President may approve activities subject to approval by the Board at the next regular meeting.”
Public Comment: None
MOTION (Bray/Cameron) to approve the Superintendent Outside Professional Activities and amend his contract language with an additional paragraph. Current contract language reads: “By prior approval of the Board, the Superintendent may undertake Outside Professional Activities, including consulting, speaking, writing, and teaching; said Outside Professional Activities may be performed for compensation provided said activities do not interfere with the Superintendent’s normal duties”. Add to the existing language the following:” If special circumstances preclude prior approval by Board, Board President may approve activities subject to approval by the full Board at the next regular meeting.”. Motion CARRIED 5 to 0.

Board Calendar/Future Meetings
Move September 2 to middle school. September 16 will be study session, including Long Range Plan and Budget.
Public Comment: None
MOTION (Niccum/Schramm) to approve calendar with changes. Motion CARRIED 5 to 0.

Future Agenda Items
Whiting is to write up Board item for September 2 meeting regarding high school closed campus. All items noted as future agenda items will be placed on next Board agenda. Whiting commented that ASB has questioned if we can charge for student parking since parking lot was repaved. Perry suggested ASB research this idea with other high schools. Whiting also noted that the handling of books was not good last year and many books were stolen. Blakley responded that we did add a person this year to the Library who will be handling the distribution of books and this should take care of the problem. Perry recommended that Creston talk to Mr. Morton regarding this issue.

IX. RETURN TO CLOSED SESSION: 8:14 PM

X. ADJOURNMENT: 9:40 PM

Submitted by,

Patrick Perry, Secretary Board of Education
Pacific Grove U.S.D. Home Page
Monterey County Office of Education

This page maintained for the PGUSD by Bruce Cates
Comments or questions to: bcates@pgusd.org
updated: 9/8/04

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