Pacific Grove Unified School District
Note: This web page is a copy of the DRAFT minutes from the Board of Education Meeting.
Minutes are NOT OFFICIAL until amended and approved by the Board at a public meeting.
Updates are made here as soon as possible--The official Minutes are available at the Board Office.
Address any questions to the Interim Superintendent, Dr. Jack Marchi, or call the District Office at 831-646-6510.

PPACIFIC GROVE UNIFIED SCHOOL DISTRICT
Minutes of the Meeting of February 3, 2000

The Board of Education of the Pacific Grove Unified School District held a meeting on February 3, 2000 at the Pacific Grove Middle School.

A. OPENING BUSINESS

1. Call Open Session to Order: 6:35 pm.

2. Roll Call: Members present: Debi Page
Beth Shammas
Jessie Bray
Rod Herndon (arrived at 6:45pm)
David Campbell

Administrators Jack Marchi, Superintendent
present: Robin Blakley, Asst. Superintendent

3. Identify Closed Session Topics: No public was present.

4. Public Comment Period Regarding Closed Session Items: None.

5. Closed Session: The Board recessed into closed session at 6:38 pm.

B. RECONVENE IN 0PEN SESSION: 7:07 pm.

1. Pledge of Allegiance: recited.

2. Adoption of Agenda: Move G.2 to follow consent items; pull E.11 for discussion; addition to Out-of-County Activities. MOTION (Bray/Shammas)to adopt the agenda as amended. Motion CARRIED 5 to 0.

3. Report Action Taken in Closed Session: By unanimous vote the Board appointed Beth Shammas the Board representative to the Negotiation Sub-Committee, Jessie Bray will serve as alternate.

C. COMMUNICATIONS/PRESENTATIONS

1. Written Communications: Letter received from Lynley Overman, SHARP Director and Gay Millette, David Avenue BASRP Leader.

2. Superintendent Report: Dr. Marchi introduced his new secretary, Anna Mitchell; commented on completion of school site visits to all schools and every classroom; congratulated all schools the District's API results.

3. Board Member Comment: Kate Owens, High School students will visit future Board Meetings. Jessie Bray read the newspaper article about two PGHS cheerleaders traveling to the Pro Bowl in Hawaii. Rod Herndon commented on the recent Letter to the Editor. David Campbell commented on his visit to PGHS AP English classes and looking forward to Science Fair Projects. Beth Shammas commented on the API results, Debi Page's letter to the editor, traffic concerns and looking forward to the strategic meeting next week.

D. INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Ellen Coulter, teacher and Leadership Coordinator at PGHS, introduced students that shared suggestions on improvements at the High School. Carl Mounteer asked for clarification of API results; and Richard Stillwell commented on recent Letter to the Editor.

E. CONSENT AGENDA: Shammas pulled Item 11, Acceptance of Quarterly Financial Report for discussion, and noted concern for investments with Phillip Morris. MOTION (Bray/Shammas) to approve Item 1, Out-Of-County Activities; Item 2, Certificated Personnel Assignment Order No. 13; Item 3, Classified Personnel Assignment Order No. 12; Item 4, Warrant Schedule No. 383; Item 5, Revolving Cash No. 7; Item 6, Cash Receipts No. 7; Item 7, Acceptance of Donations; Item 8, Minutes of the Meeting of 01/20/00 with correction; Item 9, Middle School SIP Revision; Item 10, Acceptance of ROP Cosmetology Contract; Item 12, School Bus Grant; and Item 13, Adoption of Certificated Seniority List for 1999-2000. Motion CARRIED 5 to 0.

ACTION ITEM G.2
PRESENTATION OF VOLUNTEERS OF THE MONTH: The Board recognized Rick Bitter, Alex Rodriguez and Tom Marchese as the Volunteers of the Month, presented them with plaques and thanked them for their work, ingenuity and creativity in redoing the PGHS football field. MOTION (Shammas/Bray) to approve Volunteers of the Month. Motion CARRIED 5 to 0.

F. INFORMATION/DISCUSSION:

1. Risk Evaluation in Reconfiguration: Jerry Norton outlined a model to determine risk of the reconfiguration plans.

2. Second Grade Movement of Students: Robin Blakley summarized the District enrollment projections for the Second Grade and the possible need for seven classes. This projection raises concern that we may have more children wishing to attend Robert Down than the three second classes at this site. This situation is not unusual and each year we are in a situation where some shifting between the two schools has been necessary to retain balance within contractual and State program requirements for class size. This issue has been raised earlier than usual, so we will be proceeding with the initial survey within the next month to determine where the interest of the parents are relative to the opportunity to attend Forest Grove District process was reviewed. No Board action is required at this time.

3. Consideration of Action: Reduction of Classified School Services. Cynthia Saxon presented preliminary preparation to reduce Classified School Services because of the closing of David Avenue Kindergarten Center and the elimination of one of the District's Before and After School Recreation Program sites. This makes it necessary for the elimination of certain classified services beginning at the end of the school year 1999-2000. This Resolution will be brought back to the Board for action at the February 17, 2000 Board Meeting.

4. Consideration of Action: Intention to Dismiss Certificated Employees. Cynthia Saxon presented preliminary preparation of intent to dismiss Certificated Employees because of an indication of a decline in grades 1-5 by approximately 51 students, and at the middle school level by approximately 25 students, causing adjustments to the Kindergarten and third grades, and to five sections at the middle school. This Resolution will be brought back to the Board for action at the February 12, 2000 Board meeting.

6. Tax and Revenue Anticipation Note (TRANS) Resolution. Blakley reported that since the District is a Basic Aid District, it relies heavily on property tax proceeds to fund approximately 89% of its unrestricted general fund programs. The majority of these proceeds are received during the months of December and April, the District experiences a cash flow difficulty especially during the months of September through November of each fiscal year. There is a need for the District to have access to a cash reserve for this short period until the property taxes are received. Without the transaction the District will have an estimated $2 million cash flow shortfall in early 2000/01. The issuance of the TRAN removes this problem and also generates some interest earnings. This Resolution will be brought back to the Board for action at the February 12, 2000 Board meeting.

7. Subcommittee Reports:
* Policy Committee: Bray reviewed the need to complete mandated policies.
* Facilities City/District: Herndon spoke of the partnership with the City of Pacific Grove and the Lighthouse property, this project is on hold until the City acts on the Civic Center.
* Communications: Bray reviewed bringing back the Board Newsletter and/or Quarterly Superintendent Report in the future.
* ROP: Shammas stated there is nothing to report at this time.
* Community of Human Services: Shammas state there was nothing to report until next meeting February 17, 2000.

8. Bond/Modernization Project Report: Blakley reported that on January 25, 2000 the first of the Measure A General Obligation bonds were sold through a competitive bid. The bonds were rated AA-, indicating the highest rating for a school district bond issue. Six companies submitted bids. The successful bid was 5.9057% interest. A security deposit has been paid. All school sites have held meetings to discuss the timing of projects and the process to be followed. The architect selection process has begun with 11 proposals received. Interviews will be held during the next two weeks. Board members participation was explored. No formal response from Board was given. Formal board selection should occur at the March meeting so work can start by late March.

G. ACTION ITEMS:

1. RHD/FG Reconfiguration Project: Blakley reviewed item background. Considerable Board and public comment occurred. MOTION (Bray/Shammas) to approve the recommended site plans and authorize Administration to proceed with the implementation of the Robert Down/Forest Grove reconfiguration project, including the lease/purchase agreements for modular rooms, the bidding for site work and the related financing. Motion CARRIED 3 to 2.
2. Budget Revision No. 4: Blakley reviewed the recommended revision. MOTION (Campbell/Bray) to approve 1999/00 General Fund Budget Revision No. 4. Motion CARRIED 5 to 0.

H. FUTURE MEETINGS/AGENDA ITEMS: An Expulsion Hearing is set for Thursday, February 10, 2000 at 5:00 pm, with a Work Session-Strategic Plan Meeting at 6:00 p.m. in the Board District Office Conference Room. Next Board Meeting is scheduled for Thursday, February 17, 2000 at Pacific Grove Middle School.

I. ADJOURNMENT: The Board adjourned at 11:25 p.m.

Submitted,

Jack Marchi, Secretary
Board of Education

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