Pacific Grove Unified School District
Note: This web page is a copy of the DRAFT minutes from the Board of Education Meeting.
Minutes are NOT OFFICIAL until amended and approved by the Board at a public meeting.
Updates are made here as soon as possible--The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Jack Marchi, or call the District Office at 831-646-6510.

PACIFIC GROVE UNIFIED SCHOOL DISTRICT
Minutes of the Meeting of March 16, 2000

The Board of Education of the Pacific Grove Unified School District held a meeting on March 16, 2000 at Forest Grove School.

A. OPENING BUSINESS

1. Call Opening Session to Order: 6:33 p.m.

2. Roll Call: Members Present: Debi Page
Beth Shammas
Jessie Bray
Rod Herndon
David Campbell (arrived at 6:36 pm)

Administrators Jack Marchi, Superintendent
present: Robin Blakley, Asst. Superintendent

3. Identify Closed Session Topics:
a. Conference with labor negotiators Jack Marchi and Robin Blakley.
The employee organization: Pacific Grove Teachers Association.
The employee organization: California School Employees Association


4. Public Comment Period Regarding Closed Session Items: None.

B. RECONVENE IN OPEN SESSION: 7:10 p.m.

1. Pledge of Allegiance: recited

2. Adoption of Agenda: MOTION (Herndon/Bray) to adopt the agenda as presented. Motion CARRIED 5 to 0.

3. Report Action Taken in Closed Session: None

C. COMMUNICATIONS/PRESENTATIONS

1. Written Communications: Bray: principal's reports; Page: Helping Hand flyer, Community of Caring with recognition of Tim Culbertson.
2. Superintendent Report: At History Day PACIFIC GROVE UNIFIED SCHOOL DISTRICT was presented with a plaque of appreciation; just completed a successful CCR Review, which will be outlined at the April 6th Board Meeting; exploring Principal for the Day with the Chamber of Commerce.
3. Board Member Comment: Owens - reported the High School election campaign is moving along with elections next week, seniors are getting ready for the end of the year and looking forward to Disneyland trip. Bray - enjoyed classroom visits at the Middle School and looking forward to tonight's visit. Shammas - visited Soledad High School and was very impressed with this addition to our county.

D. INDIVIDUALS DESIRING TO ADDRESS THE BOARD:
Madelyn Sloan reported on the 10th Anniversary of History Day, with 3000 students participating. Five PG Middle School students and twenty PG High School students going on to Sacramento to compete in the Statewide History Day. Ms. Sloan also invited the Board to the Middle School Open House, where the projects will be on display.
Tim Culbertson and staff of Forest Grove presented Jack Marchi with a birthday cake and best wishes.
Kristy Root and Alexis Fox, PGHS students, reported on the final results of Block Scheduling; 2000-01 school Theme: 2001: Breaker Odyssey; a plea for better lighting at the high school at night.
Diana Delcambre, PGHS student, invited the Board to a Dance Performance on March 25.
Anna Owens and Beth Hyle, PGHS students, invited the Board to AirJam on April 13, 7pm.
Jerry Norton, wanted the Board to be aware that we have a Rhodes Scholar in our community that attended school here; he brought in an magazine article to share with the Board; he suggested that the Board examine alternatives to the budget format.
Elizabeth Kostyshak, Forest Grove PTA liaison, invited the Board to participate at the Ice Cream Social on March 31 as scoopers/servers.

E. CONSENT AGENDA: Pull Minutes of 3/2/00 meeting. MOTION: (Bray/Herndon) to approve consent agenda as amended. Motion CARRIED 5 to 0.

F. ACTION ITEMS

1. Approval of Measure A Oversight Committee. MOTION (Bray/Shammas) to approve that the Board agree with the membership and guidelines as proposed. Motion CARRIED 4 to 1 (Board member Campbell voting no.)
2. Approval of Architect Selection - Forest Grove & High School Modernization Projects. MOTION (Shammas/Bray) to approve the recommendation of the committee and authorize the Administration to execute the necessary agreements for the provision of services in accordance with State guidelines. Motion CARRIED 5 to 0.
3. Approval to Reconvene District Advisory Committee - Leasing of David Avenue School. MOTION (Bray/Herndon) to reconvene the Advisory Committee and direct that they prepare a report "recommending uses of surplus space and real property" at the David Avenue School site in accordance with Education Code 17390. Motion CARRIED 5 to 0.
4. Approval of the 2000-01 Calendar. MOTION (Bray/Shammas) to approve the 2000/2001 calendar as presented with the stipulation that the 2001/02 calendar be brought back for approval when it has final endorsement by PGTA. Motion CARRIED 5 to 0.
5. Approval of Resolution No. 642 Robert Down/Forest Grove Reconfiguration Lease Project. MOTION (Herndon/Bray) to approve allowing the lease/purchasing financing of the Robert Down/Forest Grove reconfiguration project to proceed as previously proposed and approved. Motion CARRIED 5 to 0.
6. Approval of Robert Down/Forest Grove Reconfiguration - Notice of Exemption. MOTION (Herndon/Bray) to authorize the filing of the Notice of Exemption for the Robert Down/Forest Grove reconfiguration project on the basis that the project is categorically exempt as a minor addition to each school. Motion CARRIED 5 to 0.

G. INFORMATION/DISCUSSION

1. Forest Grove School Presentation Tim Culbertson, Principal, welcomed the Board to Forest Grove and thanked the staff for attending tonight's meeting. The Board then broke up into three groups: 1st and 2nd grade, 3rd grade and 4th and 5th grade. Summary and questions & answer session took place when the Board reconvened at 9:00 p.m.

2. Standards Barbara Novelli distributed binders containing the standards in the areas of Language Arts, Science, Mathematics, History and Social Science for grades K-12. These standards closely match the State Standards with clarification by our district. These are in draft form and are ready for the Board's input, with an understanding that any modification will be brought back to the Board. Our next goal is to have assessments in the Fall and Spring, with the standards in place.

3. Update Second Grade - Robert Down/Forest Grove Jack Marchi discussed the current projections indicating that there may be more students in the second grade at Robert Down school next year than there currently is space available in existing classes. We are attempting to be pro-active and find a solution that will maintain the neighborhood school concept, not disrupt students and staff, maintain integrity of both programs and provide a longer-term solution. Tentatively, we may have a solution: combination classes have been established in the District and have a sound academic base. Forest Grove would need to have two combination classes next year: a K/1 and a 1/2. Robert Down would need to have one 1/2 combination. By this configuration, all of the students would be accommodated. Both principals have been meeting with their staffs and have shared the information with them. A joint meeting with staffs of Robert Down and Forest Grove, Jack Marchi, Robin Blakley and Barbara Novelli will be scheduled to present the recommendations.

4. 4000 Policies Management and Confidential Personnel The Board reviewed and discussed proposed updates for the 4000 section of the Board Policy manual. These revisions will be brought back with possible action at the next Board Meeting.

5. Subcommittee Reports:
Community of Human Services: Shammas - A tour of sites is planned. Role of representative to JPA was questioned and discussed.
Facilities City/District: Nothing to report.
Negotiations: Bray - attended session on Monday, March 13, 2000.
Policy Committee: Bray - Would like to see the policy approval process accelerated; track and bring back revisions promptly.
ROP: Shammas - Visited Soledad High School, dinner followed at the Soledad Mission.
Communications: Bray - Invited Susan Goldbeck of The Beacon to attend tonight's meeting because of newsworthy agenda items. We need to reestablish a process for regular Superintendent's Reports and Board Reports and also press releases.

6. Bond/Modernization Report Robin Blakley reported that proceeds from the initial bond sale have been deposited into a specific account in the County Treasury. When approved, the architects will be authorized to proceed with the Forest Grove and High School projects. Earlier in the Board Meeting the Board considered action to formally concur the creation of the Measure A Oversight Committee.

7. RHD/FG Reconfiguration Update Robin Blakley reported that following the execution of the agreement with ModTech Inc. discussion has occurred concerning details of the units to be constructed. The resolution of the details has been coordinated by architect, Duncan Todd and information forwarded to ModTech. Duncan Todd is proceeding to develop the necessary site plans to indicate the specific location for the units on the two sites along with necessary utility connections. The execution of the lease/purchase contract with Banc One Leasing Corporation to be concluded and the preliminary discussions have occurred with management and staff representatives concerning the various options available to accomplish the relocation of classrooms and programs. A formal review of the status of the project will occur on May 18, 2000.

H. FUTURE MEETINGS/AGENDA BUILDING: March 23, 2000 will be Board Study/Work sessions at the District Office starting at 6:00 p.m. The next regular Board meeting is scheduled for Thursday, April 6, 2000 at PG Middle School Library.

I. ADJOURNMENT: The Board adjourned at 10:35 pm.

Submitted,

Jack Marchi, Secretary
Board of Education

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