Pacific Grove Unified School District
Note: This web page is a copy of the DRAFT minutes from the Board of Education Meeting.
Minutes are NOT OFFICIAL until approved by the Board.
The official Minutes are available at the Board Office.
Address any questions to the Superintendent, Dr. Jack Marchi, or call the District Office at 831-646-6510.

The Board of Education of the Pacific Grove Unified School District held a meeting on June 1, 2000 at Pacific Grove Middle School Library.

A. OPENING BUSINESS

1. Call Opening Session to Order: 6:30 p.m.

2. Roll Call: Members present: Debi Page
Beth Shammas
Jessie Bray
Rod Herndon
David Campbell
Administrators Jack Marchi, Superintendent
present: Robin Blakley, Asst. Superintendent

13. Identify Closed Session Topics:

a. Superintendent's Evaluation

b. Conference with labor negotiators Jack Marchi and Robin Blakley.
The employee organization: Pacific Grove Teachers' Association.
The employee organization: California School Employees Association

c. Approval of Temporary Settlement ­ Student Disciplinary Matter

14. Public Comment Period Regarding Closed Session Items: None.

(Board Member Debi Page was excused.)

RECONVENED IN OPEN SESSION 7:07 pm

13. Pledge of Allegiance: recited.

14. Adoption of Agenda: MOTION (Bray/Herndon) to adopt agenda. Motion CARRIED 4 to 0.

15. Report Action Taken in Closed Session: Superintendent Marchi received a very good evaluation. Board will reconvene into Closed Session at the end of the Regular Meeting.
C.
D. COMMUNCATIONS/PRESENTATIONS

E. Written Communications: Letter received from Katherine Short regarding change of schedule at Forest Grove School.

13. Superintendent's Report: Attended the Adult School Education eyewitness to the value of the education program at the Adult School; Judged the Senior Projects at the High School and was impressed with presentations and congratulated the staff and students.

13. Board Member Comment: Bray: attended Honors Night at the High School; Chamber of Commerce Breakfast; High School performance of West Side Story; Forest Grove's final assembly for Community of Caring; Adult School Graduation. Campbell: also attended Adult School Graduation, FG Community of Caring; HS Senior Prank. Shammas: Attended Health Insurance Workshop; was judge at HS Senior Projects ­ congratulations to Jan Pratt; Adult School Graduation.

D. INDIVIDUALS DESIRING TO ADDRESS THE BOARD
Nancy Horton: commended David Avenue as a special place with special people especially Shelby Butzlaff and honored Linda Pagnella for her exceptional work for the District. BJ Dean read a letter regarding the traffic on Patterson Avenue and had comments about David Avenue closing. Bruce Cowen read a statement about the David Avenue closure and playground space staying available to the neighborhood.

E. CONSENT ITEMS:
MOTION (Herndon/Campbell) to approve amended consent items, with Certificated Personnel Assignment Order No. 20 pulled. Motion CARRIED 4 to 0.

G.5-12 ACTION ITEM
MOTION (Herndon/Bray) to approve Action Items G.5-12 Resolutions of Appreciation Nos. 645-652 as presented. Motion CARRIED 4 to 0.
13. Resolution of Appreciation No.645 Bruce Belknap
14. Resolution of Appreciation No.646 Shelby Butzlaff
15. Resolution of Appreciation No.647 Jim Maraccini
16. Resolution of Appreciation No.648 Madelyn Sloan
17. Resolution of Appreciation No.649 Ella Ray Toscano
18. Resolution of Appreciation No.650 Earl Joseph
19. Resolution of Appreciation No.651 Barbara White
20. Resolution of Appreciation No.652 Andrea Shumway
F.
INFORMATION/DISCUSSION

13. Superintendent's Evaluation: As reported out of Closed Session, Superintendent Jack Marchi received a very good evaluation.
14. Revisions to 2000/01 PG Middle School Student/Parent Handbook: Sherry Boyle, Principal PGMS, presented changes that the Handbook Committee recommends for the 2000-01 school year. Sherry answered questions from the Board. This item will return as an Action Item at the June 15, 2000 Board Meeting.
15. Subcommittee Reports:
Policy Committee: Bray: Recently approved policies need to be incorporated into the Board Policy Binder and put on the District web site.
ROP: Shammas: Next meeting June 21 (last meeting of the year).
Communications: Bray: Anticipate the Board Report to be published in the last June edition of The Beacon-would like articles on reconfiguration, progress on school site construction, new Assistant Principals and staffing. Want to keep communication open and welcome any Board participation. Campbell: Regarding electronic communication, meeting with Bruce Cates about feasibility of web as communication tool.
Community of Human Services: Shammas: Had tour of all service facilities on May 25 and talked to Director where our concerns as a Board were communicated. Director suggested attending workshop planned for June 28, 2000.
Facilities: Nothing to report.
Negotiations: Nothing to report.

13. Bond/Modernization Report: Robin Blakley reported that the committees at both Forest Grove and the High School have defined what money will be spent on by coming up with "wish lists". These "wish lists" have gone to the Architects for each school site and they have returned the lists with cost estimates, this will help with the scope of work to be done. At FG the initial project descriptions with site priorities and initial budgeting recommendations may be brought to the Board by June 15th; at the High School it may be longer, possibly not until the Fall.

(Board Member Debi Page arrived at 8:20 pm)

14. RHD/FG Reconfiguration Update: Because there might be some confusion about reconfiguration, Robin reminded us that next year there will be 425 students at each elementary site, with class reduction and the kindergarten at both sites the need for more space is necessary. At Forest Grove the kindergarten addition will result in a total of 3 classes with restrooms. At Robert Down the school was never designed with exterior restrooms, with reconfiguration there will be outside restrooms. In regards to RHD/FG Update, we are on schedule at each site. In the next 2 to 3 weeks footings will be created and then the units will be brought in and installed. At FG there was an adjustment made due to some soil problems, but that has been fixed and they are back on schedule. Teachers are starting to pack at David Avenue and arrangements will be made for furniture to be moved.
15. Resolution No. 653 Intent to Lease David Avenue School Property: District Advisory Committee has now met and has formally recommended to the Board that "the appropriate use for lease of David Avenue School site should be limited to educational purposes including, public and/or private schools and training facilities which retain public access to playgrounds and open space, minimize traffic and parking impacts and maintain the neighborhood character." Adoption of the Resolution and the resulting solicitation of lease proposals will not create any financial impact on the District. This item will return as an Action Item at the June 15, 2000 meeting.
16. Participation in Peer Assistance and Review (PAR) Program for Teachers: State legislation, approved in 1999, is gradually phasing out the mentor program and replacing it with the PAR program. If a district can certify that it will implement the PAR program by July 1, 2000 and certify that it has done so by August 1, 2000, then the district will receive extra funding in the amount of $2800 times the number of mentors, in PGUSD's case ­ 6 mentors. This Program needs Board and Teacher approval for implementation and to receive the bonus. If it is established that the PAR program does not use all of the funds assigned to it, then the balance of funds becomes available for Staff Development activities to be determined by the Staff Development committee. The Teachers are still in the process of going over the language. The Administration will recommend at the June 15th meeting that the Board approve the implementation of a PAR program in the District following the program guidelines with the understanding that said guidelines will be revised as implementation identifies issues needing resolution.
17. Approval of Legal Services Agreement: The current agreement with Lozano Smith to provide legal services to the District expires June 30, 2000. A proposal has been developed to extend the agreement for an additional year through June 30, 2001. The proposed agreement is essentially the same as the last five annual agreements. The rate schedule has been increased. The agreement will be brought back at the June 15, 2000 meeting as an action item.

ACTION ITEMS

13. Evaluation/Recommendation Thursday Early Release Day at PGMS: MOTION (Herndon/Bray) to approve Thursday Early Release day at Pacific Grove Middle. Motion CARRIED 5 to 0.
14. Physical & Cultural Geography (9th Grade): MOTION (Bray/Page) to approve the Course Proposal. Motion CARRIED 5 to 0.
15. Academic Standards: MOTION (Page/Herndon) to approve academic standards as presented. Motion CARRIED 4 to 1.

13. Changes to High School Student/Parent Handbook: MOTION (Herndon/Page) to approve with corrections. Motion CARRIED 5 to 0.
14. General Fund Budget Revision #7: MOTION (Herndon/Bray) to approve the proposed budget revisions as presented. Motion CARRIED 5 to 0.
15. Retiree Benefit Fund Budget Revision #1: MOTION (Campbell/Herndon) to approve the proposed budget revisions. Motion CARRIED 5 to 0.

FUTURE MEETINGS/AGENDA ITEMS
July 5, 2000 Regular Board Meeting at PG Middle School Library, 7 pm

I. ADJOURNMENT at 11:00 p.m. of regular meeting.

RECONVENE INTO CLOSED SESSION

Report Action Taken in Closed Session: MOTION (Page/Shammas) to accept the Temporary Settlement ­ student disciplinary matter. Motion CARRIED 4 to 0.

Submitted,

Jack Marchi, Secretary
Board of Education

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